Project Accountant 1

About the role

The Project Accountant 1 at Manhattan Construction Company is responsible for general administrative duties, maintaining accurate and complete records of project documents, and assisting and supporting the project team members with the accounting and billing process. This position works under the direct supervision of the Project Manager with guidance from the Director of Project Accounting.

Responsibilities

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Review subcontractors pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager
• Requests, collects, and files partial and final release of liens; responds to Notice of Commencement (NOC) and tracks
• Tracks and assists with subcontractor insurance compliance renewals
• Requests and obtain valid W-9s for new vendors
• Collections and processes Certified Payrolls when required
• Receives and processes payroll for hourly employees
• Aids in onboarding of new team members
• Processes Personal Action Forms (PAF) for all craft employee changes
• Prepares and processes Owner billings on a schedule of values in accordance with contract requirements and MCC Standards
• Generates billing backup detail and reconciles billings against job cost per MCC Standards
• Prepares Job Cost Corrections as required
• Manages the AP/AR process within the accounting system/ERP
• Reviews and provides guidance with NR forecasting to ensure its accuracy with respect to actual cost incurred
• Sets up and maintains general subcontractor correspondence and accounting files in the document control system
• Coordinates vendor payments with Corporate AP staff to ensure company policy is followed before payment, including adherence to pay-if-paid provisions
• Receives, dates stamps, and distributes all incoming mail
• Orders and maintains stock of office supplies
• Helps maintain records of computer-related equipment and prepares equipment transfers as needed
• Aids the Superintendent or Safety Manager in maintaining OSHA documentation and postings
• Aids in Project Close Out process
• Provides general administrative support to the project team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work

Qualifications

• High school diploma or GED
• 2-year associate degree or 2 years of relevant accounting experience
• 4 years of industry experience or 4-year Accounting Degree

Skills & Abilities

• Strong computer skills, including proficiency in Microsoft Office applications and the ability to learn new programs/systems quickly
• Comfortable working in a paperless environment
• Good time management and organizational skills
• Ability to follow set instructions and seek results
• Functions actively and effectively as part of a team
• Dependability

Working Conditions and Physical Efforts

• Ability to physically stand, bend, sit for long periods, and squat throughout the day
• Ability to repeat the same movements
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls
• Use hands to type, handle, control, or feel objects, tools, or control
• Occasionally lift, pull, or move up to 25 lbs

Benefits

Competitive pay and benefits. A positive, friendly, and team-oriented workplace with caring leadership. Professional development and leadership programs. Security and stability working for a financially strong company. Opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

Pay

Competitive pay and benefits.

Schedule

Flexible schedule to accommodate project needs.

Skills

• Proficiency in Microsoft Office applications
• Knowledge of accounting systems/ERPs
• Strong organizational and time management skills
• Excellent communication and client service skills
• Ability to manage multiple tasks simultaneously
• Attention to detail

Benefits

• Health insurance
• Retirement plans
• Employee assistance programs
• Professional development opportunities
• Work-life balance
• Flexible scheduling

Pay

Competitive pay and benefits.

Schedule

Flexible schedule to accommodate project needs.

Qualifications

• High school diploma or GED
• 2-year associate degree or 2 years of relevant accounting experience
• 4 years of industry experience or 4-year Accounting Degree

Skills & Abilities

• Strong computer skills, including proficiency in Microsoft Office applications and the ability to learn new programs/systems quickly
• Comfortable working in a paperless environment
• Good time management and organizational skills
• Ability to follow set instructions and seek results
• Functions actively and effectively as part of a team
• Dependability

Working Conditions and Physical Efforts

• Ability to physically stand, bend, sit for long periods, and squat throughout the day
• Ability to repeat the same movements
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls
• Use hands to type, handle, control, or feel objects, tools, or control
• Occasionally lift, pull, or move up to 25 lbs

Company Information

Founded in 1896, Manhattan is a top-ranked national construction services firm that provides preconstruction, construction management, program management, general building, and design-build services. Manhattan’s award-winning portfolio includes mission-critical, sports, healthcare, government, education, laboratory, aviation, transportation, convention, casino, and hospitality facilities. Manhattan is a: 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)ABC 2019, 2020, 2021, 2022, and 2023 Top Performing ContractorTen-time STEP Diamond Safety Award Winner2017, 2021, and 2022 National Safety Pinnacle Award winner. 2023 Great Company To Work For (Oklahoma Magazine)

Company Values

Manhattan focuses on building trust and excellence. We pride ourselves on our uncompromising commitment to ethical conduct, safety, and making fiscally sound business decisions to support our clients’ long-term goals, team members, and project partners.

Third-Party Agency Policy

Attention All Third-Party Agencies, Headhunters, and Recruiters Manhattan Construction will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction. Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction.