Program Support Assistant (PSA)

Location: Onsite, Manhattan, KS

About the Role

ELYON is seeking a reliable, highly organized, and proactive Program Support Assistant to provide critical administrative and clerical support to scientific administrators, executives, and research units for a Federal Agency in Manhattan, KS. The successful candidate will provide dependable day-to-day administrative support that keeps office operations organized, responsive, and accurate, allowing scientific and administrative personnel to focus on the agency’s research mission.

Responsibilities

• Greet office visitors, answer and route incoming telephone calls, manage incoming/outgoing physical mail, and collate/distribute daily correspondence.
• Schedule appointments, coordinate complex meeting logistics, manage executive calendars, and assist in event planning to prevent scheduling conflicts and missed deadlines.
• Draft, edit, and format professional emails, memos, letters, instructional documents, and reports with proper spelling, grammar, and professional tone.
• Establish and maintain organized physical and electronic filing systems in accordance with federal documentation standards.
• Perform general accounting, bookkeeping, billing support, and invoice preparation/management.
• Make independent daily decisions to prioritize and handle routine and advanced clerical tasks efficiently.

Requirements

• Proficiency in the Microsoft Office 365 suite (Word, Excel, Outlook, PowerPoint, Teams) and the quick-learning aptitude for specialized federal or enterprise computer software.
• Sufficient skill in basic mathematics, general accounting, bookkeeping, and billing principles.
• Strong verbal communication and collaboration skills when working alongside administrators, scientific staff, management, and agency leadership.
• Exceptional attention to detail, proactive task prioritization, and multi-tasking capabilities in a fast-paced setting.
• Demonstrated ability to compose polished, error-free documents, reports, and emails.
• Capability to exercise sound, independent judgment on daily administrative tasks.
• Must be a U.S. citizen and able to complete and maintain all agency-required background investigation, suitability, Public Trust, and identification credential requirements.

Benefits

• Paid sick leave
• Medical/Dental (optional)
• 401(k) Retirement Plan (optional)
• Employer Paid Life Insurance
• Employer Paid Short Term Disability
• Optional Life Insurance

This position is contingent upon ELYON’s receipt of contract award, Government acceptance of the proposed candidate, completion of required onboarding, and continued contract funding. Only shortlisted candidates are going to be contacted.