Program Specialist – International Science/Science Director

Cherokee Federal · Virginia, United States · 1 wk ago

AnalystContract

About the role

Based in Arlington, VA, the Program Specialist – International Science provides business administration services to support the International Science Program (ISP) under the International Science Program Manager and Science Director Program Manager. The role assists with planning and execution of internationally focused S&T engagements, program operations, and communications, accepts technical tasking from the ONR Global Science Director Program Manager acting as the Technical Point of Contact, and ensures ISP requirements are met through robust administrative and operational support. Compensation is commensurate with experience.

Responsibilities

Support the planning and execution of ISP activities and events, including Department All Hands, CNR Quarterly Updates, Regional Team Meetings, and the Global Team Meeting.
Schedule activities, identify conflicts, manage attendance, and facilitate security/building access.
Coordinate logistics (audio, video, virtual participation), prepare agendas, record minutes, and track follow-on actions.
Collect, consolidate, and distribute regular and ad hoc ISP reports, including Science Director Reports (weekly, bi-weekly, monthly), GTAR (weekly), CNR Highlights, newsletters (e.g., China Corner, Outlook Outback), ONR Global Magazine inputs (quarterly), and the ONR Global Prospectus (annually).
Provide administrative support to enable communications between ONR Global Corporate Communications and ONR Headquarters Corporate Strategic Communications.
Coordinate with ONR Global Business Operations teams (Operations, HR, Strategic Comms, BFM) to meet ISP needs.
Support the Science Director hiring cycle: coordinate panel schedules, candidate interviews, consolidate assessments, and maintain records.
Support resolution of complex administrative or business issues requiring sensitive coordination with international and domestic stakeholders across ONR, NR&DE, UARCs, and partner organizations.
Maintain ISP knowledge repositories and platforms to ensure accuracy and currency within one week, including:
- ONR’s public-facing website.
- ONR Global’s Knowledge Management systems (e.g., SPO, Teams).
- International Science Knowledge Management platforms (e.g., Teams).
- GTAR repositories (e.g., Intelink).

Requirements

Bachelor’s degree and 7+ years of relevant work experience, or Associate’s degree and 10+ years of U.S. Government RDT&E program support experience.
Demonstrated proficiency in managing customer requirements across diverse tasks.
Demonstrated proficiency in preparing briefings and maintaining administrative history.
Demonstrated proficiency in supporting program administration, execution, and evaluation.
Professional maturity to interact daily with senior leaders (O-6/GS-15/Director level) across Joint, Navy, Marine Corps, NR&DE, UARCs, and international S&T partners.
Proven experience planning, scheduling, and managing conferences and multi-day meetings.

Skills

Working knowledge of the Naval Research & Development Establishment (NR&DE).

Benefits