Program & Operations Coordinator

UJA-Federation of New York is seeking a Program & Operations Coordinator to support the Operations and Grants Management Department and the Network Department. This role plays a key role in managing program and event logistics, supporting grants management and internal systems, coordinating administrative processes, and contributing to department priorities in a collaborative, fast-paced environment.

About the Role

The Operations and Grants Management Department oversees budget, grants, and contracts management processes to enable planning and grantmaking at UJA-Federation of NY. The Network Department supports 63 nonprofit core partners through financial and strategic interventions, including approximately $40 million annually in grants and non-financial resources such as expert consultants, professional networks, and cohort learning.

Responsibilities

• Talent Development & Network Department Support
  • Coordinate administrative and logistical needs for Talent Development programs, including scheduling, meeting and event logistics, materials preparation, participant communications, and post-program evaluations.
  • Support program operations by maintaining records, tracking attendance, processing invoices and contracts, coordinating coaching grants, and assisting with participant recruitment and interview logistics.
  • Provide planning and day-of support for agency CEO convenings, meetings, retreats, and other department events, working directly with consultants and professionals.
  • Provide administrative and logistical support for Network Department initiatives and committees as needed.
• Operations & Grants Management Support
  • Support grants management processes by reviewing applications and reports in UJANet, maintaining accurate records, and assisting with data management activities.
  • Serve as a resource to colleagues by providing guidance on internal systems and processes.
  • Assist with departmental projects, process improvements, and other operational initiatives as assigned.
• General Responsibilities
  • Maintain accurate records and ensure timely completion of administrative tasks across assigned programs and initiatives.
  • Collaborate effectively across teams to support departmental priorities and deliver excellent service to internal and external stakeholders.
  • Perform other duties and special projects as assigned.

Requirements

• Full working knowledge of Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Minimum of two years’ experience with database systems including Salesforce.
• BA degree and prior work experience.
• Outstanding organizational, verbal, and written skills.
• Excellent relationship-building and interpersonal skills.
• Team-orientation and ability to work well with others.
• Self-starter able to work independently.
• Demonstrated and very strong attention to detail.
• Deep understanding of database and reporting systems, functionality, and internal processes.
• Demonstrated ability to handle multiple priorities simultaneously while maintaining strong attention to detail.
• Strong analytical skills and ability to identify and conceptualize trends and emerging issues.
• Ability to start and persist with specific courses of action while exhibiting high motivation and a sense of urgency.
• Active listening skills, including summarizing and clarifying oral communications.
• Ability to communicate warmly and helpfully while building credibility and rapport.
• Ability to collaborate with multiple stakeholders in a productive and patient manner.
• Ability to respond to requests for assistance in a timely and thorough manner.

Pay

The salary range for this role is $55,000–$60,000 per year, commensurate with experience and qualifications.

Schedule

This is a hybrid position, with a set three days per week in the office.