Program Manager, Pilot Program & Dissemination and Implementation Science Program

Pilot Award Program

Manage the day-to-day aspects of the pilot application and award cycles, including:

• Drafting pilot funding opportunity requests for applications (RFAs)
• Advertising RFAs across Columbia University’s campuses
• Serving as the primary contact for applicants’ questions and inquiries
• Coordinating the application review process and selection committee meetings
• Managing the prior approval process for human subjects and live vertebrate animal research for awarded projects
• Serving as the Quality Assurance/Quality Control (QA/QC) lead for all submissions to NIH
• Announcing pilot awardees via Irving Institute website and newsletter
• Coordinating support for pilot awardees
• Making sure projects are progressing according to plan

Dissemination & Implementation Science (IS) Program

Manage the day-to-day aspects of the implementation science consultation service, including:

• Scheduling
• Record keeping and tracking/metrics
• Submissions platform management
• Serving as the primary contact for questions and inquiries from researchers
• Maintain updated content for IS science webpage in coordination with Communication team
• Support and organize virtual or in-person seminar series, educational programs and training, and other events as determined by leadership
• Register participants, track attendance, liaise with speakers and IS team for planning, coordinating, and communications, and support logistics and development of educational/training materials
• Help with career development sessions for implementation science trainees or faculty to get feedback on grants and research products
• Maintain tracking and databases of IS science faculty across CUIMC and Columbia
• Support collaborations and projects/activities with the state and local Departments of Health
• Help with internal IS consultations with Irving Institute teams (e.g., support of session logistics and dissemination plans)
• Coordinate Works in Progress and career development sessions for implementation science trainees or faculty to receive feedback on grants and research products
• Aid in the development of internal and external communications and marketing initiatives

Minimum Qualifications

• Bachelor’s degree or the equivalent in education, training, and experience, with at least three years of relevant work experience in project management

Preferred Qualifications

• Organized and detail-oriented with the ability to prioritize and manage multiple tasks simultaneously, efficiently, and effectively
• Excellent written and oral communication skills
• Flexible team player with a strong customer service-minded work ethic and an ability to interact effectively and independently with all levels of faculty, management, and staff
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint)
• Experience with web applications and ability to quickly learn new computer and database programs
• Familiarity with research administration, Institutional Review Boards (IRBs), and/or federal human subjects research regulations will make candidates especially competitive