Program Manager

About the role

This is a full-time temporary, benefit-based position with an anticipated end date of August 31, 2027. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

Responsibilities

• Expand Bridging the Gap to align with the ALSAM Vision by implementing a STEM faculty advisory board and liaising with external and internal partners to plan and execute program logistics and secure resources on campus.
• Serve as ASLAM program leader and take ownership of the success and long-term growth of the ALSAM program.
• Design and spearhead new program initiatives, execute detailed logistics, and design and monitor metrics of participant and program success to report to the ALSAM Foundation annually.
• Conceptualize and execute end to end program logistics and events including but not limited to holding meetings with stakeholders, reserving space, arranging meals, transportation, and other accommodations, and following through to achieve and record progression of program objectives.
• Manage day to day Humanities Center operations. Finance, Personnel, and Risk Management
• Oversee and track program budgets, expenses, and financial activity to ensure alignment with allocated resources and clear financial reporting to the ALSAM Foundation annually.
• Maintain accurate financial and administrative records in accordance with university guidelines.
• Coordinate with Human Resources and Risk Management to ensure compliance requirements, particularly for programs involving minors.
• Outreach & Communications
• Support outreach efforts to increase program visibility and engagement through targeted outreach to high schools and community partners. Ensure consistency in branding and messaging across communications and outreach efforts.
• Represent the Humanities Center at various events which require a flexible schedule to work occasional evenings (up to 8:30pm) and/or rare weekends.
• Promote the program and center’s work and events by developing and distributing marketing and promotional materials across multiple platforms (e.g., email, newsletters, social media, print materials).
• Maintain and update program websites and digital content.
• Other duties
• Manage day-to-day administrative or event tasks and provide front desk reception for Humanities Center as assigned.
• Must be flexible to occasionally attend evening events for the Humanities Center and collaborate to ensure office coverage during the Fall and Spring semesters.
• Afford occasional weekends during the STEM Camp in the summer.
• Afford assistance with technology needed for events and meetings.

Requirements

• Bachelor’s degree required.
• Minimum two years of related experience, at least one year of experience must be in program coordination, event planning, and/or administrative.
• Previous experience managing budgets strongly preferred.
• Two or more years of experience in program coordination, event planning, budget management, and/or administrative support preferred.
• Previous experience in higher education and/or a non-profit setting preferred.

Qualifications

• Excellent communication and interpersonal skills.
• Demonstrated ability to maintain confidential information and handle sensitive data with discretion and tact.
• Ability to handle multiple tasks, deadlines, and time constraints in a calm and effective manner.
• Independent thinker and worker who can make appropriate judgment calls as needed on a case-by-case basis, as well as work in a team environment.
• Proven ability using computers for business/accounting applications.
• Proven ability to collaborate with individuals of diverse backgrounds.
• Proficient in the following programs: Word, Excel, Power Point, Google office systems(Docs, Sheets, Drive), Cascade CMS, Workday, Docusign, Concur, Canva, Social Media Platforms, CRM systems (Salesforce).
• Comfortable with technology, assisting others using technology, and eagerness to learn new software.