Program Manager

Principle Duties and Responsibilities

• Work with center leadership and staff alike to manage large educational and training programs, orchestrating competing priorities, deadlines, and workload.
• Supervise, coach, and develop junior staff and trainees, including:
• Provide daily oversight and direction.
• Meet at least weekly with the research team.
• Facilitate career development opportunities.
• Work with the research team to recruit new trainees as needed and facilitate recruitment efforts.
• Meet regularly with leadership to discuss strategic planning, opportunities to enhance operations, and management approaches.
• Ensure research integrity, including data documentation and data management, by developing best practices, providing ongoing training, and monitoring for adherence.
• Monitor personnel resource allocations and advise leadership on factors affecting delivery of milestones.

Administrative Management

• Coordinate all administrative aspects of educational programs.
• Plan for and meet project goals, deliverables, tasks, timeline, and research team.
• Throughout project duration, plan, track, and report on project tasks, responsible parties, timelines, etc.
• Delegate project tasks among project teams.
• Proactively take steps to help others move forward, whether it is planning project-specific meetings, getting people to make decisions, bringing in additional resources, etc.
• Create and maintain project management platforms and websites.
• Help with submission of federal and foundation grants, as well as progress reports.

Skills & Competencies Required

• Planning, Organizing and Coordinating
• Time management skills with the capability to prioritize among multiple requests from multiple individuals and the ability to change direction in response to a fluctuating work environment.
• Strong attention to detail and accuracy in managing timelines, budgets, and study milestones.
• Team Management
• Ability to work successfully in a collaborative environment.
• Ability to manage diverse teams with different skillsets, work styles, and professional roles.
• Results Oriented and Initiative Driven
• High personal work standards and sense of urgency about results - Ability to anticipate the needs of the group in a fast-paced environment.
• Problem-solving ability, including the ability to gather information, identify resources, and imagine alternatives.
• Demonstrates initiative and identifies key priorities, even in ambiguous situations with limited direction.
• Ability to work effectively under pressure and within short time constraints.
• Consistently demonstrates a positive, "can-do" attitude.
• Communication Skills
• Excellent written and verbal communication skills - Expertise in cross-functional communication.
• Cognizant and respectful of cultural differences in communication approach.
• Ability to build strong relationships, read a room, and influence people at all levels.
• Ability to represent the CHOIR with the utmost professionalism and ability to build strong relationships inside and outside the team.
• Analytical Skills and Problem-Solving Skills
• Intellectual curiosity and willingness to learn.
• Strong data management and analytical skills for tracking study performance, ensuring accuracy and compliance.
• Rigorous academic and/or professional background including clinical or research work.
• Basic familiarity with health outcomes/epidemiology research and/or clinical trials.
• Fiscal Responsibility
• Develop and implement complex multi-site, multi-year budgets with Center Director and Co-Investigators.
• Collaborates with grants management to monitor project expenses and projections.
• Completes documentation and submits charges for reimbursement in a timely manner.