Program Director, AP Summer Inst

About the role

Purpose of Position Manage UTA’s Advanced Placement Summer Institute and basic administrative processes within the Honors College.

Responsibilities

• Plan and execute all aspects of the UTA Arlington Advanced Placement Summer Institute (APSI) abiding by College Board and university guidelines, including determining courses, budgeting, hiring, customer service and recruitment.
• Manage relationships with College Board and UTA partners to ensure continued strong relationships.
• Work with school districts to register teachers and secure payment.
• Work with vendors to secure materials and supplies.
• Coordinate with university departments to set up services for on-campus and online events.
• Provide the highest level of customer service to participants throughout the entire process.
• Ensure all digital representations of UTA APSI are current and utilize current best‑practices in digital marketing, audience engagement, and customer support.
• Maximize UTA resources to ensure processes use the most current technological resources and innovation.
• Hire and supervise staff (professional and student) necessary for successful execution of APSI.
• Train and supervise administrative staff in the Honors College; ensure cross‑training and that staff meet standards and deadlines.
• Act as an approver of time for administrative staff in the College.
• Serve as an administrative backup during peak busy periods to ensure processes are completed.
• Maintain a College calendar, leading staff to ensure timely planning and execution.
• Work with staff and web designer to lead the annual web refresh.
• Assist in the execution (and planning as needed) for major Honors events such as Honors Kickoff, Honors Research Symposium, Senior Celebration, Major Events, etc., that do not directly conflict with peak periods of APSI.
• Participate in Honors meetings/trainings and all‑staff activities.
• Represent Honors on university committees as appropriate.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in Higher Education Administration, Business Administration, Public Administration, Communications, Education, Management, or a related field.
• Five (5) years of progressively responsible experience in program administration, event management, higher education administration, business operations, or a related field; or nine (9) years of an equivalent combination of education and experience.

Qualifications

• Familiarity with College Board and AP.
• Administrative experience in an institution of higher education.
• Experience working with for‑profit ventures involving digital sales platforms and customer service.
• Experience managing temporary staff.

Skills

• Supervisory experience and experience with administrative processes, preferably at a state institution.
• Experience with budgeting, reconciling accounts, purchasing, procurement, and working with external agencies.
• Advanced skill with Microsoft Office Suite.
• Familiarity with basic managerial accounting practices.
• Advanced interpersonal and communication skills, especially in electronic media.
• Time management and detailed organizational skills.

Schedule

Monday through Friday; 8:00 am through 5:00 pm. Requires occasional evening or weekend hours.

Benefits

Position is benefit eligible: Yes. We are proud to offer a comprehensive benefits package to our employees at the University. https://www.uta.edu/hr/employee-benefits