Program Coordinator | Student Involvement

Essential Duties and Responsibilities

• Serves as the primary Activities Liaison for 100+ clubs while co-leading operations for 500+ student organizations.
• Includes managing club recognition, registrations, event approval and execution, university policy compliance, travel, and the home football game day fundraising concession program.
• Designs and delivers leadership training for student leaders and full-time faculty/staff club advisors; supports annual retreats, workshops, and major campus-wide traditions like the annual Activities Night fair in September and Student Leadership Awards process and banquet in April.
• Supports implementation of student leader retreat in the fall and leadership programming for students throughout the year.
• Guides clubs through planning and executing large-scale events (e.g., concerts and dances), reviews department submissions (including food service approvals), provides guidance on contracts and risk/liability avoidance, and serves as on-site Event Manager for venue safety and operations.
• Advises key Student Government entities (e.g., Class Councils, FUEL) through weekly meetings, providing mentorship and direction in budget administration, governance, operational execution, and year-to-year leadership continuity.
• Attends meetings and events of advising groups, and meets separately weekly with the leadership of the organizations.
• Maintains open, drop-in office hours as an approachable campus resource for student guidance, while contributing to administrative and team operations across the 20-person Student Activities Office (SAO) team.
• Serves as a member of the Division of Student Affairs and regularly collaborates with other areas within Student Affairs (Campus Ministry, Career and Professional Development, Residential Life, Sister Thea Bowman Center, Student Development, and Student Health and Wellness), student clubs and organizations, and other University units to enhance the department’s work building connections and relationships with students.

Qualifications

• Education: Required: Bachelor’s Degree Preferred: Masters Degree. Major in College Student Personnel, Counseling, Higher Education or a related filed.
• Experience: A successful candidate will have 1 to 2 years of experience with student group advising, college student-aged leadership development, large-scale event planning, and departmental administrative responsibilities.
• Skills: Qualifications include strong organizational skills and the knowledge of and desire to develop cutting edge leadership programs and initiatives. Exceptional communication and interpersonal skills necessary to deal effectively with a diverse group that includes students, staff, faculty, and the public. A successful candidate will also demonstrate a clear appreciation of and commitment to the University’s Catholic, Holy Cross mission.