Program Coordinator - School Age - Waye and Oakhill

About the role

The School Age Program Coordinator manages and oversees the daily operations of the before, after, and summer program. This includes coordinating program activities, supporting program staff, and ensuring the successful implementation of grant-funded initiatives. The Coordinator facilitates program delivery, monitors effectiveness, and maintains compliance with grant requirements.

Responsibilities

• Oversee the day-to-day operations of the before/after/summer program, ensuring smooth and efficient execution of program activities.
• Coordinate and schedule program events, activities, and sessions.
• Ensure program activities align with grant objectives and organizational goals.
• Ensure compliance with state and local licensing and sanitation rules and regulations.
• Provide guidance and support to group leaders.
• Assist with the recruitment, training, and evaluation of group leaders.
• Conduct regular meetings with group leaders to address issues, provide updates, and ensure effective communication.
• Supervise children at all times to ensure their safety and well-being.
• Implement and enforce program rules and procedures to maintain a positive and safe environment.
• Address behavioral issues or conflicts promptly and effectively.
• Maintain supervision of staff and provide assistance when needed.
• Conduct regular staff meetings, one-on-one meetings, performance evaluations, and provide ongoing professional development opportunities.
• Foster a positive and collaborative team environment.
• Develop and implement strategies to engage program participants and enhance their experience.
• Monitor participant attendance, behavior, and progress, and address any concerns as needed.
• Facilitate communication with parents and guardians regarding program activities and participant progress.
• Ensure program operations comply with grant requirements and organizational policies.
• Prepare and submit regular reports on program activities, outcomes, and compliance.
• Maintain accurate attendance records and submit them as required.
• Maintain accurate records of program activities, expenditures, and participant data.
• Ensure all staff and volunteers understand and comply with YMCA abuse prevention policies, actively monitor interactions, address boundary violations, and ensure prompt reporting of concerns.
• Ensure proper implementation of curriculum and program activities.
• Ensure curriculum materials and resources are available and used effectively.
• Evaluate the effectiveness of program activities and make recommendations for improvements.
• Coordinate the procurement and distribution of program supplies and resources.
• Monitor and report on resource usage to ensure cost-effective program operations.
• Build and maintain positive relationships with community partners, stakeholders, and local organizations.
• Represent the program at community events and meetings to promote visibility and engagement.
• Address community or stakeholder concerns related to the program.
• Provide leadership and support to site directors and personnel regarding the annual fundraising campaign.
• Be a positive spokesperson, advocate, supporter, and promoter of all YMCA programs.

Qualifications

• Associate’s degree in Education, Youth Development, Early Childhood Education, or a related field; Bachelor’s degree preferred.
• EDU 119 and BSAC required.
• Minimum of 2 years of experience in program coordination or management, preferably in a youth development or educational setting.
• Experience with grant-funded programs and compliance is highly preferred.

Skills & Knowledge

• Understanding of youth development principles and best practices.
• Knowledge of grant requirements.
• Familiarity with curriculum development and program planning.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to manage multiple tasks and priorities effectively.
• Ability to lead and support a team of program staff.
• Ability to develop and implement program activities and curriculum.
• Strong problem-solving skills and ability to address challenges proactively.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Commitment to the mission and goals of the organization.
• Enthusiasm for working with children and families.
• Proactive and solution-oriented approach.

Benefits

• Employee Assistance Program
• Retirement Contribution once eligible

Pay

USD $15.00 - USD $17.00 per hour.