Program Coordinator (East Coast)

Program Coordinator (East Coast)

Position Overview
MedForce, an IQVIA business, provides best-in-class medical communication services to help life sciences companies connect with HCPs – and improve lives. Our services span the entire product life cycle for our clients in the pharmaceutical and medical device industry.

Responsibilities

• Servicing Health Care Providers (HCPs) with logistical updates, event coordination, travel arrangements & post-event expense reimbursement.
• Adhere to state guidelines & regulations in PhRMA.
• Adhere to specific client budgetary guidelines.
• Aid in attendee recruitment efforts.
• Ensure overall logistical coordination throughout lifecycle of meeting.
• Daily communication and management of all parties involved in meeting execution.
• Source, negotiate and contract with approved and compliant venues and caterers.
• Assist with post meeting event reconciliation.
• Provide food & beverage selections while ensuring programs stay within client’s meal guidelines.
• Provide room set-up and AV requirements, final headcount, and payment(s) to venue.
• Ensure accuracy in work from initiation to completion.
• Onsite support to client(s), speaker and patient(s), ensuring program is executed successfully.
• Moderate virtual programs.
• Perform other job-related duties and tasks as assigned.

Qualifications & Software/Technology

• High school diploma or equivalent education and/or work experience
• Previous meeting planning experience, preferably in the pharmaceutical industry
• Must possess professional demeanor while working remotely and exhibit superior customer service
• Ability to consistently prioritize and multi-task while working under tight deadlines while functioning independently and as part of a team
• Ability to compare, contrast and quality check work with exceptional attention to detail and organizational skills
• Strong negotiating and budget management skills
• Able to maintain composure under high pressure situations
• Excellent communication (verbal and written) and interpersonal skills
• Proficiency in MS-Office, Word, Excel, Outlook, PowerPoint, and Teams
• Knowledge of PhRMA guidelines, The Sunshine Act and state & federal regulated compliancy guidelines.

Travel Requirements

• Possibility of travel 1-3 times a year (including weekends).

Culture

At IQVIA, culture is built on a shared belief: that when people are empowered with better data, smarter technology and deeper expertise, they can change what’s possible for patients. Across every team and every corner of the globe, you’ll find colleagues who genuinely care — about the mission and about each other. That’s what makes this a place where people tend to stay, grow and do the best work of their careers.