Program Coordinator, Academic Outreach - Remote - Nationwide

At Vituity you are part of a larger team driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside. We foster an environment where passion thrives, and success comes through shared purpose, valuing team accomplishments over individual achievements—an approach we call a “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities through shared goals, colleague support, and recognition.

About the role

Works with our two main student populations—Residents and PA/NP students—to build and strengthen Vituity's academic recruiting pipeline.

• Creates and fosters relationships with Universities, Advanced Provider Student Training Programs, Residency Programs, and professional organizations to attract and recruit current and alumni candidates.
• Partners with the Marketing, Learning & Development, and Meetings & Events teams to develop and implement recruiting events that position Vituity as an employer of choice.
• Coordinates Vituity's larger resident recruiting events end-to-end, including Spring Symposia Resident Track and SHIFT: manages registration, calendar holds, agendas, presentation decks, catering, and post-event attendance and satisfaction surveys (including QR-code surveys).
• Supports the Residency Event program by partnering with Recruiters on event coordination, creating residency event flyers, collecting leads for recruiter follow-up, and maintaining cost information to determine event ROI.
• Serves as the administrative support contact for our rapidly expanding EMPA Fellowships.
• Coordinates Affiliation Agreements for Residency Rotations with the Program Manager, Academic Outreach.
• Develops ongoing relationships with Vituity PA and NP Fellowships by working with Vituity Medical Directors and Program Directors in conjunction with the Advanced Provider Director of Recruitment & Retention.
• Coordinates quarterly EMPA Fellow Director meetings, including scheduling and follow-up, and serves as the administrative support contact.
• Maintains the STAR Catalog and survey with the Director of Recruiting and Retention.
• Coordinates Bootcamps with the Director of Recruiting and Retention: manages registration, logistics, agendas, and materials.
• Tracks Program visit ROI with the Supervisor, Academic Outreach.
• Supports Vituity's ongoing relationships with Residency Programs by working with Vituity Medical Directors and Program Directors, in partnership with the Supervisor, Academic Outreach.
• Maintains a deep, current understanding of Vituity's Residency Programs.
• Builds and maintains a tracking system for current Vituity Residents.
• Builds and maintains candidate and program lists in Phenom to support outreach and recruiter follow-up.
• Manages team projects and recurring workflows in Monday.com and supports process automation, such as Power Automate, to streamline repeat work.
• Maintains tracking and reporting for events, candidates, and residents.
• Supports compliance tracking and audits, including the APP Fellowship Oracle audit.
• Performs related duties as required.

Requirements

• Bachelor’s degree required in a related field of study.
• 2 - 3 years of experience working in a recruiting environment with increasing responsibility.
• Experience in a client-facing role preferred.
• Experience working with C-Level executives preferred.
• Proficient with applicant tracking systems (Taleo, Phenom, or Salesforce) preferred.
• High level of self-motivation and the ability to work independently, as a member of a team, and with all types and levels of employees.
• Superb verbal and written communication skills for formal presentations.
• Outstanding listening skills with an open mind, but a decisive intuition.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Outlook).
• Ability to establish close collaboration and cooperation with peers, direct manager, hiring managers, and senior leadership.
• Ability to drive and influence decisions related to the recruiting process and recruiting initiatives.
• High-energy personality with a “can-do” spirit that is approachable at all levels of the organization.
• Knowledge of basic Human Resource principles and best practices in recruiting, including diversified recruiting, job posting, protected classes, internal applicants, and hiring staff.
• Results-oriented and self-starter who enjoys a challenge and is dedicated to rolling up the sleeves and getting the job done independently if required.
• Solid presentation skills, able to leverage data to influence decision-making.
• Detail-oriented, successful at juggling multiple priorities, and exhibits a high level of customer excellence.
• Self-directed, highly organized, productive, and capable of working effectively in a fast-paced work environment.
• Ability to meet deadlines is a must.

Benefits

• Superior health plan options, dental, vision, HSA/FSA, life, and AD&D coverage.
• Top Tier 401(k) retirement savings plans with a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service).
• Generous paid time off starting at 3-4 weeks annually.
• Student Loan Refinancing Discounts.
• Professional and Career Development Program.
• EAP and travel assistance included.
• Wellness program.
• Monthly wellness events and programs such as yoga, HIIT classes, and more.
• Trainings to support and advance professional growth.
• Team-building activities such as virtual scavenger hunts and holiday celebrations.
• Flexible work hours.
• Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more.

Pay

The base salary range for this position is $27.28 – $34.10 per hour, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, based on the company’s annual performance. Final base salary compensation will be determined based on skills, education, and/or experience, with consideration for internal equity.