Program Coordinator 1, Medical Education

Responsibilities

• Maintains necessary paperwork, records, and files required to support the program.
• May share scheduling responsibilities with Chief Residents (as applicable per program).
• Advises learners regarding program requirements.
• Explains program policies, procedures, and requirements.
• Directs the workflow and supervises the necessary administrative paperwork, records, complex filing systems to support a program, including fiscal, personnel and learner records.
• Plans, coordinates, and executes outreach programs, conferences, meetings, seminars and events to include space, food, publicity, travel, and other technical and administrative logistics.
• Delivers educational program content through regular presentations, outreach activities, and educational material.
• Reviews records and data for accuracy and resolves administrative and logistical problems and transactions collaborating with other team members, state/federal/international agencies and institutions, as appropriate, to identify errors and make corrections.
• Prepares analyses and recommendations for administrative decision-making.
• Represents the program director to other hospital and/or university offices, the public or outside agencies in matters of administrative consequence.
• Compiles data and prepares reports used to monitor or assess program activities and requirements or project future needs.
• Prepares budget summaries and long-range budget projections; arranges for international fiscal transactions as required.
• Maintains records and prepares necessary reports.
• Stays abreast of changes to Institutional and University policies and procedures and provides education and outreach in regard to policies.
• Performs related work as required.

Qualifications

• Education: Bachelor's degree in a related field.
• Experience: Four (4) years relevant administrative experience. An equivalent combination of education and experience may be substituted for the degree and years requirement.
• Prior coordination experience in academic or hospital setting with a medical education or training program preferred.