Program Associate

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze. Work arrangement: hybrid schedule (at least 3 days per week on-site). May require working flexible hours, including occasional nights and weekends.

About the School

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford, encompassing 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries.

About the Program

The Program in Science, Technology, and Society (STS) is a dynamic interdisciplinary major offering both a Bachelor of Arts (BA) and a Bachelor of Science (BS) degree. Founded in 1971, STS is among the oldest such programs in the United States. Majors develop technical skills alongside an understanding of the societal role and challenges of science and technology. Affiliated faculty represent over a dozen departments, including Anthropology, Communication, Computer Science, Education, Electrical Engineering, History, Law, Management Science and Engineering, Political Science, and Sociology.

About the Role

The Program in Science, Technology, and Society is seeking a Program Associate to provide operational and administrative support for the undergraduate program under the general supervision of the Administrative Director. This role is an opportunity to participate in initiatives supporting general administration, faculty, and students in a fast-paced academic environment with frequently shifting priorities.

Responsibilities

• Respond to inquiries and determine appropriate action.
• Serve as a resource regarding a defined set of policies and procedures.
• Organize and operate conferences, seminars, and events, including recommending vendors, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and generate routine communications; coordinate production and dissemination of documents (e.g., presentations, course handouts, grant proposals, reports, brochures).
• Plan and schedule calendars, resolve conflicts, and arrange travel in compliance with university policies.
• Process and monitor routine financial transactions, including researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations as needed.
• Coordinate office moves and serve as the point of contact for general maintenance, health, and safety concerns.
• Track completion of required training.
• Maintain approved content on websites.
• Provide human resources transactional support (e.g., time cards, I-9s, faculty affairs).
• Guide and train student and/or contingent workers, including scheduling, assigning, and prioritizing workloads.

Requirements

• High school diploma and three years of administrative experience, or a combination of education and relevant experience.
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

Preferred Qualifications

• Friendly, proactive, and dependable self-starter with strong interpersonal and communication skills.
• High level of professionalism, productivity, accuracy, organization, independence, sound judgment, and decision-making.
• Familiarity with financial transaction processing (e.g., PCard/TCard, reimbursements, purchase requisitions).
• Experience coordinating events, conferences, or seminars, and connecting with local vendors.

Pay

The budgeted base salary range for this position is $37.50 to $40.86 per hour.

Schedule

This is a 100% FTE, continuing, non-exempt position with a hybrid work schedule (at least 3 days per week on-site).