Program Assistant, Community Security Initiative

Principal Duties

• Provide administrative support and general assistance as needed to the Community Security Initiative program and department heads as assigned by the CSI Operations Manager.
• Aid in maintaining CSI databases and other internal security platforms, including community outreach to CSI partner institutions.
• Work with program staff to organize meetings and events, manage logistics, order food, and set up venues.
• Vet participant names, process announcements for training/special events, and handle registration confirmations.
• Coordinate with Federation personnel for special events catering, conference room setup, printing materials, and guest access.
• Assist with reviewing department budgets and tracking spending for all program departments.
• Maintain up-to-date inventory and submit purchase orders for office supplies, promotional materials, training kits, and catering for events.
• Aid in designing and creating promotional materials, and coordinate with vendors.
• Maintain various individual and department calendars as needed, and perform other job duties related to the position.
• Assist with program projects, demonstrating skills and flexibility to support various departments within the program.

Additional Duties

• Be available for professional staff for additional assignments as needed.
• Assist with the Campaign as needed.
• Be available for events and meetings outside normal working hours.

Education & Experience

• Bachelor’s degree or equivalent preferred.
• At least 2-3 years of responsible administrative or related experience required.
• Excellent organizational, interpersonal, and communication skills, both verbal and written, are essential.
• Familiarity with database systems is necessary.
• Proficiency in Microsoft Office is required.
• Graphic design or visual content creation experience is a plus.
• Must have excellent interpersonal and communication skills, both verbal and written.
• Ability to work well in a busy and fast-paced environment, adaptability, and the ability to shift priorities are required.
• Knowledge of Jewish life and the Los Angeles Jewish Community is a plus.

Hybrid Work Model

This position must report to a worksite on non-remote workdays, as determined by the Federation.