Program Assistant

Job Summary

Responsible for administrative and program support services for the Early Childhood Programs. This position includes eligibility, recruitment, selection and attendance efforts to maintain full funded enrollment for all program options.

Education, Experience And Skill Requirements

• Associate Degree, or BA Degree in Business Administration or related field required
• Excellent oral & written communication skills, some administrative experience preferred
• Excellent interpersonal skills
• Able to work independently & collaboratively
• Well-developed organizational skills including the ability to multi-task & manage time effectively
• Able to create, maintain and manage internal record-keeping on an ongoing basis
• Experience working with and knowledge of community resources, preferred
• Able to foster and maintain positive, professional relationships with participating families
• Able to use public transportation and travel independently
• Proficient computer skills including strong working knowledge of Microsoft Word and Excel
• Strong desire to gain working knowledge of Head Start Performance Standards & other fiscal requirements (local/state)
• Meet all employee health requirements in Head Start Performance Standards/Head Start Act 2007
• Bilingual English/ Spanish Preferred

Essential Duties And Responsibilities

• Maintain ongoing communication with current families & facilitate intake for new families
• Maintain budget functions in partnership with fiscal department and delegate sites; program supply & office supply ordering – follow up with vendors, inventory & tracking, travel & expense reports, prepare check requisitions, CACFP reports, parent fees and summary report if applicable, track volunteer time, & coordinate staff access to ADP timecards for submission to payroll
• Assist teachers with classroom related administrative responsibilities and assist in classrooms & socializations as needed; duties may include translating for home visits and assist with handling children transported by bus services
• Aid with all clerical functions for the program, including document preparations for meetings and reporting for all staff members; answering phones, translating for teachers and parents, check mail daily and distribute accordingly, file documents into master binders and child files, greet parents when they come in and assist them when needed

Benefits

• Family/health insurance
• 24 vacation days (includes planned program closures)
• Life insurance
• 401k plan - 5% Employer Contribution
• 4 personal days and 12 sick days
• Sign on bonus $3,500
• Retention Bonus $1,500
• Scholarships and ongoing professional development opportunities