Program Aide

Duties Description

Applies analytical techniques as required by the program area.
Develops, maintains, and updates database programs and methods of data analysis for agency programs.
Researches laws, rules, and regulations to find alternative approaches to administrative problems or issues.
Monitors and evaluates data for deficiencies and assists in correcting problems.
Collects, tabulates, and analyzes data.
Draws conclusions from analyzed data and makes appropriate recommendations.
Creates tables and charts;
Drafts reports to document analyses and procedures.
Assists in monitoring compliance with administrative and programmatic financial requirements.
Reviews and makes recommendations on grant applications and contracts.
Monitors the use of funds to ensure compliance with applicable laws, rules, and regulations.
Gathers, reviews, and evaluates information required by professionals to conduct financial and program audits.
Drafts procedures and provides guidance on requirements for budget revisions and amendments.
Assists in the preparation, review, evaluation, and analysis of a variety of reports and other documents specific to the assignment.
Liaises with various agency program staff and other State, local, and federal agencies.
Performs various budget/finance activities.
Compiles, tabulates, and verifies financial and statistical data, such as financial projections and performance indicators, to be used in the preparation and analysis of agency budget submissions or in response to questions from the Division of the Budget (DOB).
Monitors agency expenditures by comparing expenditures with DOB guidelines, the State Finance Law, agency programs and policies, previous budget requests and applicable federal policies and rules.
Reviews budget data prepared by agency program staff for completeness and responsiveness to budgetary needs and projections.
Confers with program administrators to exchange information and resolve questions.
Compares legislative budget with the proposed budget to identify differences.

Requirements

Open Competitive: Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
Competitive: Candidate must be reachable on the current Civil Service list for Program Aide
TRANSFER: Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law.
The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

Qualifications

Minimum Qualifications
Open Competitive: Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
Competitive: Candidate must be reachable on the current Civil Service list for Program Aide
TRANSFER: Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law.
The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.