Program Administrator, PACE Grant

Manages the day-to-day operations, compliance activities, recruitment efforts, data management systems, reporting functions, and partnership activities associated with Brookdale's PACE Pre-Apprenticeship Program. Works collaboratively with College departments, school districts, workforce partners, employers, and community organizations to support successful program implementation and participant progression through educator career pathways.

Responsibilities

• Program Operations and Compliance
  • Coordinate daily operations of the PACE program.
  • Manage participant enrollment, eligibility verification, and program documentation.
  • Maintain compliance with NJDOL, USDOL, NJDOE, and College requirements.
  • Ensure participant files are complete, accurate, and audit-ready.
  • Monitor grant deliverables, performance benchmarks, and reporting deadlines.
  • Coordinate program schedules, orientations, workshops, and required activities.
• Partnership Development, Recruitment, and Employer Coordination
  • Serve as liaison to participating school districts, early learning centers, workforce boards, One-Stop Career Centers, community organizations, and employer partners.
  • Develop and maintain relationships that support participant recruitment, enrollment, and apprenticeship placement opportunities.
  • Coordinate recruitment activities with school districts, workforce development partners, community-based organizations, and referral agencies.
  • Coordinate partnership communications, referral processes, and operational activities that support participant recruitment, enrollment, and apprenticeship opportunities.
  • Conduct presentations, information sessions, orientation meetings, and outreach activities to promote the PACE program.
  • Represent Brookdale at workforce development events, career fairs, community events, and partner meetings.
  • Collaborate with the Career Coach, Program Manager, and Director to develop recruitment strategies that support enrollment goals and grant performance measures.
  • Monitor recruitment pipelines and referral sources and identify opportunities to improve enrollment outcomes.
  • Coordinate observation experiences, job shadowing opportunities, and apprenticeship transitions.
  • Maintain communication with mentor teachers, supervisors, and employer partners.
  • Support development and maintenance of partnership agreements and MOUs.
• Data Management, Reporting, and Evaluation
  • Maintain participant data in IGX, RAPIDS, Colleague, and related systems.
  • Generate reports related to enrollment, attendance, completion, CE attainment, apprenticeship placement, and employment outcomes.
  • Analyze enrollment, retention, completion, credential attainment, and placement data to identify trends and support data-informed program decision making.
  • Prepare monthly, quarterly, and annual reports for leadership and funding agencies.
  • Monitor data quality and ensure reporting accuracy.
  • Assist with grant monitoring visits, audits, and program evaluations.
• Candidate Progress Monitoring
  • Monitor participant progression through program milestones and maintain documentation related to completion, credential attainment, apprenticeship readiness, and placement outcomes.
  • Coordinate with faculty and Career Coach regarding participant success and intervention needs.
  • Track CE application completion and apprenticeship readiness milestones.
  • Assist with participant retention and completion efforts.
• Program Improvement and Special Projects
  • Participate in program evaluation activities and recommend operational improvements to enhance recruitment, retention, completion, credential attainment, and apprenticeship placement outcomes.
  • Participate in workforce development and apprenticeship initiatives.
  • Perform other duties as assigned.

Requirements

• Education
  • Bachelor's degree in Education, Business Administration, Public Administration, Human Services, Workforce Development, or a related field; or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
• Experience
  • Three years of related experience in program administration, student services, workforce development, education, training, or a related field.
• Knowledge, Skills, and Abilities
  • Strong customer service, communication, and interpersonal skills.
  • Ability to work effectively with diverse student populations and community partners.
  • Knowledge of educational program administration, student services, or workforce development practices.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Ability to maintain confidential records and information.
  • Experience working with databases, reporting systems, and educational technology platforms.
  • Ability to analyze data and prepare reports.
  • Proficiency in Microsoft Office applications and ability to learn specialized software systems.
  • Knowledge of Watermark, Canvas, Recruit, Colleague, or similar educational systems preferred.
  • Ability to travel locally as needed.

Preferred Qualifications

• Knowledge of Monmouth County and its communities.
• Local travel, evening work, and weekend work may be required.