Program Administrator, Camp Yale Programs and Student Engagement

About the role

The Program Administrator for Camp Yale Programs and Student Engagement manages operational, administrative, and financial functions for Student Engagement and Student Affairs initiatives. Reporting to the Director of Operations for Yale College, this role oversees the planning and coordination of Camp Yale Programs and supports operations for Student Engagement and the Cultural Centers.

Responsibilities

• Lead the central coordination efforts for Camp Yale Programs by facilitating meetings, developing operational timelines, and liaising with key stakeholders such as Dining Services, Housing, student employment, and the First-Year Affairs Office.
• Serve as the main contact and guide for the directors of the ten Camp Yale Programs, assisting with budgets, logistics, and new initiatives.
• Manage the overall budget for the Camp Yale Programs.
• Coordinate with the First-Year Affairs team to put together the Camp Yale Form for new students and assign them to a Camp Yale Program.
• Manage the work of a support staff including one part-time employee, two Graduate Assistants, and administrative and financial assistants, to support Camp Yale Programs and Student Engagement initiatives.
• Provide financial administration and oversight for the Student Engagement team and Cultural Centers, including management of contracts, financial tracking and reconciliation, reporting, and ensuring compliance with university policies and procedures.
• Onboard and offboard team members, including student workers, supervise them, maintain office supplies, and serve as the primary contact for facilities for Suite 240.
• Organize and coordinate administrative support for Student Engagement and the Cultural Centers.
• Create reports to identify patterns and conduct trend analyses. Develop guides, handbooks, and other procedural documents as needed.
• Cook up unit-wide events and initiatives, such as trainings and retreats.
• Contribute to unit-wide initiatives and support Yale College-wide programs, including Safety Net.

Requirements

• Excellent communication, interpersonal and organizational skills.
• Strong planning and organizational skills.
• Proven ability to work independently, multi-task, use good judgment and work under pressure to meet deadlines.
• Demonstrate strong analytic and problem-solving skills.
• Excellent computer skills with proficiency in such programs as MS, Excel and Access.
• Appreciation and respect for principles of diversity, equity, and inclusion.
• Ability to engage with diverse individuals (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).

Qualifications

• Bachelor's Degree in a related field and four years of related experience or an equivalent combination of education and experience.

Skills

• Strong project management and organizational skills.
• Experience with budget management and financial oversight.
• Excellent communication and interpersonal skills.
• Ability to work independently and under pressure.
• Proficiency in MS Office and Access.
• Experience with diversity and inclusion principles.

Benefits

N/A

Pay

$65,000.00 - $101,000.00

Schedule

Fixed duration role; 1 year from start of hire.