Program Administrator

Charles R. Drew University is located in the Watts-Willowbrook area of South Los Angeles and was founded in 1966 to address inadequate medical care in the region and to provide equitable medical education opportunities for underrepresented students. The university is strongly invested in the local and regional community, leading multiple partnerships and programs to provide equitable healthcare resources in South Los Angeles neighborhoods.

About the role

Under the general direction of the Vice Provost for Research, the Program Administrator will provide specialized, confidential administrative and project management support to the Vice Provost, and coordinate day-to-day administration and operational support for the Department of Research Operations. The Program Administrator will act as liaison and represent the Vice Provost for Research to staff, faculty, senior management, other institutions, funding agencies, and regulatory agencies.

Responsibilities

• Manage and coordinate the schedule for the Vice Provost.
• Maintain administrative and financial records.
• Serve as a liaison between the CDU Administrative Offices and Committees.
• Handle day-to-day functions of the administrative unit in the operation of different programs.
• Document and file responses, track requests, and manage incoming/outgoing documents and materials submitted to the Vice President regularly.
• Coordinate the collection and compilation of program activity data; develop, write, and submit comprehensive statistical and narrative program reports.
• Collect documents, updates, materials, and reports related to regular institutional, local, national, and federal reporting requirements.
• Handle inquiries (phone, email, walk-in, online); process incoming visitors; ensure all requirements for research faculty, staff, students, and community partners are met.
• Provide administrative support on grant development and grant submission.
• Coordinate resources with research faculty and staff, research administration offices, research programs, and other collaborative entities.
• Assist in scheduling and provide administrative support to planned Research seminar series, trainee involvement in research pillar meetings, and skill-building workshops for scholars and students, including annual research symposiums.
• Handle logistics for training, including the reservation of venues, parking, and equipment.
• Perform other job-related duties as assigned or requested.

Requirements

• Four-year college degree (B.S.) in Business Administration or Health Sciences from a regionally accredited university. Experience in Business Administration, Public Administration, or Public Health is an advantage.
• At least 5 years of experience coordinating educational programs and activities in a higher education institution, supporting leaders, executives, or managers.
• At least 5 years of experience in scientific and programmatic grant development, writing, and submission of grant proposals and reports, including to federal, local, and private funding agencies. Preference for experience with the National Institute of Health and its agencies, such as the National Cancer Institute and the National Institute on Minority Health and Health Disparities.
• Experience in the coordination of staff and students, including experience working in conjunction with HR. Strong preference for experience working with diverse partners and cultural sensitivity.
• Experience with developing and communicating detailed and technical scientific and administrative program information to various audiences.
• Experience with interpreting operating policies and procedures and resolving minor discipline and other employee relations issues within an academic setting or institution.
• Working knowledge of science/health education or biomedical research preferred.

Skills

• Ability to work on multiple tasks simultaneously with strong time management skills.
• Strong organizational skills, detail-oriented, and ability to work collaboratively on scientific, clinical, research, administrative, and community-partnered teams.
• Knowledge of grant proposal development and administration, including federal, local, and private agencies. Strong preference for experience with the National Institute of Health and its agencies.
• Strong scientific, clinical, and academic research writing skills, including editing and preparing scientific/technical manuscripts and use of bibliographic software such as Endnote. Knowledge of manuscript submission and scientific journal processes related to NIH’s PMC following open access policies preferred.
• Knowledge of evaluation metric development for scientific, academic, educational, clinical, and community programs and activities, including the ability to effectively consolidate, analyze, and report data.
• Ability to develop and maintain professional working relationships in complex program/organizational settings involving heterogeneous constituents such as academic and clinical faculty, staff, students, and community partners from diverse backgrounds.
• Excellent communication and interpersonal skills. Basic/working knowledge of the Spanish language preferred.
• Proficient in Microsoft Applications, including Outlook, Excel, PowerPoint, and Word.
• Knowledge of NIH grant application software and related submission processes preferred.
• Ability to apply a high degree of judgment, discretion, and initiative in coordinating activities.
• Self-motivated and able to work with minimum supervision.
• Strong organizational, interpersonal, communication, and computer skills.
• Initiative to seek alternative approaches to solutions.
• Ability to work effectively with a diverse community.

Pay

$70,304 - $74,000 annual

Schedule

Full-Time, Exempt