Production Specialist

Dear Production Specialist,

You’re a people-person who loves a good puzzle and enjoys putting all the fine details together into a strong, cohesive final result. You crave the satisfaction of getting a client exactly what they need to match their event vision. Your superpower is figuring out exactly what a client wants, especially when they can’t really articulate it beyond vibes and a date, and then figuring out how to best deliver on it for them (you’re probably an amazing gift-giver, too!). The perfect venue. The proposal that lands. The friendly and authentic follow-up that keeps a client warm while the Sales team works the deal. You don't need the spotlight, but you know the team doesn't win without you.

Avital Experiences has been deepening human connection through food and drink for 15 years. We're woman-owned, fully remote, and small enough that everyone's work actually moves the needle. We #EmbraceQuirky, we live by our core values, and we're looking for someone who knows this position will play to their strengths.

About the role

Avital Experiences has been creating interactive food and drink experiences that deepen human connection for over 15 years. We're hiring a Production Specialist to be the secret weapon of our Sales team. This role exists to help us close deals and deliver on them by making sure that when a client says “yes,” we have exactly the right venue, the right proposal, and the right experience ready to match their expectations. You'll report directly to the Sales Manager and work closely with the team to keep our pipeline moving and our clients happy.

If you're someone who enjoys being the person who makes things happen, who finds the perfect venue, builds the pitch that lands, and tailors an experience until it's exactly right, then this role is for you!

Part-time, fully remote, ~15–20 hours per week with flexible scheduling.

Responsibilities

• Venue Sourcing & Relationship Building
  • Source and onboard restaurants into our partner list to build and maintain a strong, bookable network for client events
  • Develop and nurture those relationships so we always have great options ready when sales needs them
  • Gather necessary details, coordinate logistics, and set new partners up for a smooth and successful working relationship
• Proposals & Sales Materials
  • Build and maintain polished, client-ready proposals that give the Sales team what they need to close
  • Keep our product assets, pricing, and materials current in HubSpot and in sync with marketing assets
  • Tailor proposals to specific client needs and event types so every pitch feels personal
• Client & Deal Follow-Up
  • Support active deals by following up with clients on product details, venue options, and logistics to keep momentum going under the Sales team's guidance
  • Serve as a knowledgeable, responsive point of contact that clients trust and enjoy working with
• Event Production
  • Once a deal is closed, coordinate and handoff details to our internal Operations team to make sure the event delivers on the client's expectations
  • Own production for our Interactive Foodie Station product line: interactive stations for reception-style events that each feature curated, hands-on food & drink experiences
• Internal Projects
  • Own quarterly Sales/Product department projects in collaboration with the Sales Manager and Head of Product that help the team capture ideal product-market fit and sell more effectively

Requirements

• A love of food and hospitality: you get excited about what we do and it shows
• Sales-minded instincts: you understand that your job is to help the team close and #BuildAwesomeExperiences by delivering on client expectations
• Strong relationship-building skills
• Creative problem-solving skills
• Detail-oriented and highly organized
• Comfortable owning tasks independently
• Tech-fluent with CRM tools; HubSpot experience is a huge plus, and some familiarity with Airtable, Asana, Slack, and Google Suite is a bonus
• Background in hospitality, event production/operations, or sales support is a strong plus
• Collaborative, low-ego team player– we're a small team and we win together!

Benefits

• Fully remote with flexible scheduling
• Opportunities for growth within the team
• Inclusive, collaborative team culture that genuinely lives by its core values
• Front-row seat to a creative, experience-driven company doing meaningful work

Pay

$20–25/hr depending on experience

Schedule

Part-time, ~15–20 hours per week with flexible scheduling.

Our Core Values

• Breathe Curiosity
• Nourish Community
• Improve Continuously
• Embrace Quirky
• Build Awesome Experiences
• Communicate Compassion