Production - Parts Coordinator (Edison, NJ)

About the role

A Parts Coordinator ensures that all necessary parts are available when needed, thus avoiding potential delays in production or operations. They are crucial for minimizing downtime, maximizing productivity, and reducing costs by ensuring the right parts are available when needed.

Responsibilities

• Inventory Management: They are responsible for tracking, monitoring, and managing inventory levels, ensuring that stock is sufficient to meet demand.

• Procurement: They order parts from suppliers, negotiate pricing and delivery times, and ensure accurate record-keeping.

• Distribution: They handle the distribution of parts to mechanics, technicians, and other internal users, ensuring proper documentation and tracking.

• Cost Optimization: They identify opportunities to reduce costs by negotiating with suppliers, optimizing inventory levels, and minimizing waste.

• Downtime Reduction: By ensuring the timely availability of necessary components, they minimize downtime in maintenance and repair operations.

• Facilitation of Maintenance and Repair: They play a key role in facilitating the smooth functioning of maintenance and repair activities by ensuring the right parts are available when needed. They work closely with suppliers, technicians, and outside contractors.

• Work closely with suppliers, technicians and outside contractors. They inspect parts for accuracy and quality, ensuring that the right components are received and stored.

• Provide administrative support to supervisors, managers and teams, handling tasks such as processing invoices and maintaining records.

• Provide regular reports on parts inventory, usage, and any discrepancies to the supervisor/department lead.

Requirements

• 1–3 years of experience in parts coordination, administrative support, or production planning in a manufacturing or industrial environment.

• Strong organizational and time-management skills with high attention to detail.

• Proficient in Microsoft Excel, Word, and inventory or maintenance management systems (e.g., CMMS, ERP).

• Effective communication skills with the ability to work across teams.

• Basic understanding of manufacturing processes, preventive maintenance, and inventory principles.

• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.