Production Operations Coordinator

Key Responsibilities

• Provide on-site or remote support for studio shoots, field productions, and PLEs (e.g., setup craft services and catering, manage interview grids, hotel room blocks, and event credentials).
• Financial Administration & Tracking:
  • Reconcile and process monthly purchasing card (p-card) expenses.
  • Submit and track talent payments via Talent Management System or Talent Payment Request Forms; create payment schedules aligned with contracts and production calendars.
• Team & Administrative Support:
  • Auxiliary with credentialing for WWE events: print and distribution of tour credentials and PLE credentials, receive and track day pass requests, upkeep of WWE’s credentialing system.
  • Compile, submit, and maintain department travel lists and hotel rooming lists for WWE PLE events.
  • Format and distribute show sheets for TV Production team (Raw, SmackDown, PLEs).
  • Maintain Production Management team schedule, updated monthly tracking production support, travel, and time-off/coverage.
  • Complete and distribute weekly update emails to Media executives highlighting production schedules/calendars and priority meetings.

Qualifications

• 2–4 years of experience in production operations, production coordination, or administrative work within television, streaming, or media.
• Strong working knowledge of production logistics and workflows.
• Excellent communication and organizational skills.
• Proficiency in Microsoft Excel, Outlook, PowerPoint, Concur, SharePoint, and file management systems (Box, etc.).
• Ability to manage multiple tasks simultaneously while maintaining strong attention to detail.
• Willingness to be on-site in Stamford, CT and occasionally travel for shoots, if needed.
• Ability to maintain confidentiality and handle sensitive information with discretion.