Production Coordinator (US, only: CA, NY, DC)

Location: Hybrid—candidates must reside in California, New York, or D.C.

Job Type: Full Time, Contract | Expected hours per week: 40

About the role

We are seeking a highly organized and detail-oriented Production Operations Coordinator to support fast-paced merchandise production and fulfillment operations. This role is responsible for managing purchase orders, tracking production timelines, coordinating shipments, maintaining ERP records, and ensuring products move efficiently from vendors and factories to fulfillment centers and customers.

Responsibilities

• Manage purchase orders throughout the production lifecycle, from creation through final delivery.
• Track production status, work-in-progress (WIP), inbound shipments, and inventory movements.
• Maintain accurate records within ERP systems, shared drives, and reporting tools.
• Coordinate inbound and outbound shipments with vendors, factories, warehouses, and 3PL partners.
• Process goods receipts and verify packing lists, invoices, and shipment documentation.
• Schedule and coordinate product inspections with suppliers.
• Create shipment documentation and communicate shipment updates to internal stakeholders.
• Partner with Finance to support invoice processing and billing activities.
• Monitor on-time delivery performance and proactively address delays or discrepancies.
• Collaborate with Product Development, Logistics, Finance, and Brand teams to resolve operational issues.
• Support reporting, process improvements, and production planning initiatives.

Requirements

• Experience managing Purchase Orders (POs) throughout the production or supply chain process.
• Experience in production coordination, supply chain, logistics, operations, or order management.
• Advanced Microsoft Excel skills, including VLOOKUP/XLOOKUPs and Pivot Tables.
• Experience using an ERP system such as Microsoft Dynamics/Navision, SAP, Oracle, NetSuite, or similar platforms.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and vendor management skills.

Preferred Qualifications

• Bachelor’s degree preferred.
• Experience in apparel, fashion, retail merchandising, consumer products, e-commerce, or manufacturing environments.
• Experience with Monday.com or similar project management tools.
• Familiarity with inbound logistics, fulfillment operations, and inventory management.

What Makes Someone Successful in This Role

• Strong ownership of day-to-day operational processes.
• Ability to proactively identify and resolve issues before they impact delivery timelines.
• Comfortable working with vendors, factories, and cross-functional teams.
• Highly organized and capable of tracking multiple projects simultaneously.
• Process-oriented mindset with a focus on accuracy and continuous improvement.

Preferred Backgrounds

• Apparel Production Coordinator
• Production Assistant
• Merchandise Coordinator
• Supply Chain Coordinator
• Logistics Coordinator
• Purchasing Coordinator
• Operations Coordinator
• Inventory Coordinator
• Procurement Coordinator
• Manufacturing Coordinator

Schedule

8:00 AM–4:00 PM

Pay

$23.00/hr

Benefits

• 80 hours paid time off
• Medical insurance contributions
• Dental and vision coverage
• 401k retirement savings plan