Production Coordinator

Production CoordinatorReports to ProducerWord on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron and reaches millions of people to draw them into—or back to—the Catholic faith.The Production Coordinator is responsible for the studio production schedule, internal production department project management, and administrative tasks such as travel arrangements for the production team and external guests and talent.Location: Rochester, MNEmployment Type: Full-timeResponsibilitiesMaintain accurate details in the production calendar for all production related events and projects including filming sessions, post production deadlines, and travel Internal production department project management focused on assisting the team to hit deadlines; utilize and update applicable project management software and toolsSource and administer contracts with production contractors such as photographers, makeup artists, and camera operatorsProduce and distribute call sheets for all productions with relevant and accurate detailsManage craft services and make arrangements for all production related guest mealsPurchase and stock various office and production suppliesOccasionally assist in communication with building management representative to maintain a clean, safe, and orderly studio and office environmentMonitor project budgets and expenditures, tracking costs associated with contractor servicesCoordinate and schedule contractors for various productions Maintain an organized scheduling system to track contractor availability, project timelines, and resource allocationBook and coordinate travel arrangements for the production team and external guests/talent RequirementsCommitment to the mission of Word on FireGreat organizational skills with a close attention to detail3 years of experience in or around video production processesAbility to manage and maintain multiple calendars at a timeAbility to manage multiple vendors, contractors, and external stakeholders at a timeAbility to source and maintain an active roster of collaboratorsInterpersonal skills, written and verbalAbility to source office or production needs in a timely mannerFamiliarity with spreadsheets and Google applicationsFamiliarity with production call sheetsPreferred QualificationsHigh levels of initiative and problem-solving skillsFamiliarity with the work of Bishop Barron and Word on FireAdobe Creative CloudExperience with project management softwares such as Monday.comExperience sourcing licensed footagePhysical RequirementsAbility to sit or stand for extended periods of timeMust be able to lift, carry, and transport 25 pounds or more occasionallyFrequent walking, bending, stooping, or reaching to set up equipment or prepare production spacesComfortable climbing stairs and navigating a variety of indoor and outdoor locations, including uneven terrain during on-location shootsCompensation and BenefitsThe estimated base pay range for this position is $60,000 - $75,000 annually. Word on Fire determines individual compensation on several factors, including but not limited to, experience, skills, alignment with the role’s responsibilities, and geographic location. This role may be eligible for annual merit increases based on individual performance.Word on Fire also offers its team members a robust benefits package that includes:Work-from-home Wednesdays and up to 20 additional work-from-home days throughout the yearSeveral 100% Word on Fire-paid insurance benefits: life, short-term disability, and long-term disabilityOther insurance benefits: medical, dental, vision, HSA, FSA, accident, critical illness, and hospital indemnityA retirement plan with a 3% target employer contributionGenerous paid time off and paid holidaysPaid parental leaves at 100% of base salaryAccess to Word on Fire’s incredible wealth of content and resources and more!Word on Fire is founded upon and intent on prioritizing its Catholic religious mission and principles above all else. Word on Fire's religious mission may therefore require that it make employment decisions based on an individual's religion and adherence to the principles of the Catholic Church.