Production Coordinator

This position reports directly to the Production Director.

Responsibilities

• Oversee the planning, coordination, and execution of all production support for school events, including chapels, theatrical productions, concerts, assemblies, graduations, athletic events, and special programs.
• Collaborate with faculty, staff, and event organizers to identify technical requirements and develop production plans.
• Ensure all production environments are prepared, organized, and executed to a high standard of excellence.
• Provide leadership during live events and troubleshoot technical issues as they arise.
• Recruit, train, mentor, and develop Virginia Academy student volunteers serving on production teams.
• Create opportunities for students to develop technical skills, leadership, teamwork, and professionalism.
• Develop training materials, documentation, and operating procedures for production systems.
• Foster a positive, encouraging, and growth-oriented team culture.
• Serve as the lead audio engineer for theatrical productions, concerts, chapels, and school events.
• Configure, operate, and maintain professional audio systems.
• Mix live productions with a focus on clarity, consistency, and excellence.
• Maintain wireless microphone systems, digital consoles, playback systems, and recording equipment.
• Diagnose and resolve audio-related issues efficiently.
• Ensure all audio systems remain properly maintained and performance-ready.
• Support and oversee video production systems, switching, presentation systems, LED displays, projection, and livestream technologies.
• Operate and maintain camera systems and video routing infrastructure.
• Support recording and streaming needs for school events.
• Diagnose and resolve video/visual-related issues efficiently.
• Ensure all video systems remain properly maintained and performance-ready.
• Program and operate theatrical and event lighting systems.
• Maintain lighting consoles, fixtures, DMX infrastructure, and rigging systems.
• Design lighting environments appropriate for productions and special events.
• Diagnose and resolve lighting-related issues efficiently.
• Ensure all lighting systems remain properly maintained and performance-ready.
• Oversee the operation, maintenance, and lifecycle planning of production hardware and software.
• Maintain production networking, AV infrastructure, automation systems, and control platforms.
• Ensure equipment is functioning reliably and updated appropriately.
• Coordinate repairs, upgrades, and vendor support when necessary.
• Maintain accurate inventories and technical documentation.
• Maintain proficiency with professional production technologies including, but not limited to:
  • Professional digital audio consoles
  • Wireless systems
  • Audio networking and DSP platforms
  • Professional video switching and routing systems
  • Camera systems and recording workflows
  • LED display technologies
  • Lighting consoles and DMX control
  • Presentation and media playback systems
  • Production networking
  • Automation and control systems
  • Live production software and emerging technologies
• Assist in production budgeting and equipment purchasing recommendations.
• Maintain production schedules and event calendars.
• Develop and document production workflows and best practices.
• Ensure production spaces meet applicable safety standards and operating procedures.

Requirements

• Bachelor’s degree in related field or equivalent professional experience.
• Demonstrated experience in live event production with advanced audio engineering skills.
• Working knowledge of professional video, lighting, and production networking systems.
• Experience operating digital audio consoles and professional production equipment.
• Strong troubleshooting and problem-solving abilities.
• Ability to lead, mentor, and develop student volunteers.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Ability to lift and move production equipment up to 50 pounds.
• Ability to work from ladders and lifts when appropriate.
• Ability to stand, walk, and work extended hours during productions and special events.
• Occasional evening and weekend work required based on the event schedule.

Preferred Qualifications

• Master’s Degree in related field.
• Experience supporting theatrical productions.
• Experience with professional AVL control systems, networking, and production automation.
• Experience training volunteers or students in technical production.
• Familiarity with industry-standard production software and hardware platforms.

Core Values

• Time with God. Motto: We run on the Holy Spirit.
• Empowering. Motto: We build up!
• Accountable. Motto: Everyone’s coached.
• Mission 1st. Motto: We are missional and not positional.
• Over-the-top. Motto: We go above & beyond expectations.
• Relational. Motto: We are a family.
• Authentic. Motto: We share our struggles.
• No matter what! Motto: We take risks!
• Grateful. Motto: We get to do this!
• Electrifying. Motto: We create the atmosphere.