Production Coordinator

About the role

The Production Coordinator supports the Museum’s brand, onsite experience, and visitor journey by coordinating projects across marketing, education, and member and development communications, all aimed at driving reach and revenue. This role ensures that all materials are produced to specification, within budget, and on schedule.

Responsibilities

• Produces marketing/advertising material for visitation and membership acquisition and retention, wayfinding and signage, exhibition graphics, and print and digital collateral for departments across the Museum.
• Supports the team with the production of exhibitions and exhibition-related projects such as title walls, wall texts, labels, and facsimiles, in close collaboration with curatorial and exhibition teams.
• Works with key stakeholders to produce museum signage and wayfinding assets.
• Conducts effective and solutions-oriented meetings and communications with clients to ensure optimal delivery of design assets. Color corrects and retouches ad images, routes, traffics, and acquires approvals.
• Researches vendors and creates spec sheets for competitive price bids and estimates; usually multiple quotes based on design and quantity changes.
• Plans and maintains client’s budget. Creates production schedules with vendors and manages them closely to ensure all parties adhere to deadlines.
• Oversees color correcting and proofing for pre-production and facilitates multiple departments’ approvals before production begins.
• Travels to print locations for press checks which may take a half to full day (may include Westchester, Long Island, etc).
• Oversees the production of all missing, damaged, or new signage requests on a weekly basis, especially urgent requests which can be installed without a vendor (e.g., magnetic letters and small vinyl icon/letters).
• Reviews invoices for payment of all projects, following up if payment is past due.

Requirements

• Bachelor’s degree with three to five years of experience in printing production or a related field.
• Thorough knowledge of the Adobe Creative Suite.
• Excellent organization and communication skills, as well as problem-solving techniques.
• Detail-oriented, self-motivated, strong managerial skills, and an ability to manage multiple projects simultaneously.
• Experience working with various print vendors, writing project instructions, reviewing proofs, and managing timelines.
• Great client and vendor management skills and an ability to work well under pressure in a demanding environment.
• Passion for art a plus.

Reports to: Senior Production Manager

Pay

Salary Range: $68,190 – $72,893 per annum