Production Coordinator

About the Role

Our client, a leading financial services organization, is seeking a Production Coordinator to support direct mail, print production, stationery ordering, and warehousing operations within the Client Growth & Retention organization.

Core Responsibilities

• Coordinate multiple direct mail, print, and stationery campaigns simultaneously while ensuring deadlines and delivery expectations are met
• Review artwork, vendor proofs, data files, variable data programming instructions, and production materials to maintain quality standards and prevent production errors
• Prepare job estimates, evaluate costs, recommend vendors, manage purchase orders, reconcile invoices, and support financial tracking activities
• Serve as a liaison for compliance-related requirements associated with marketing and production initiatives
• Monitor inventory levels and manage warehousing activities to ensure uninterrupted availability of materials and supplies
• Partner with print, direct mail, and stationery vendors to ensure quality, timely delivery, and adherence to project expectations
• Support vendor contract administration and Statements of Work (SOWs) in collaboration with sourcing, procurement, and business stakeholders
• Develop subject matter expertise on supported platforms, document operational processes, and contribute to reporting and workflow improvements

Required Skills & Experience

• Bachelor's degree
• 3+ years of professional experience in production coordination, project coordination, operations, marketing production, or related fields
• Strong project management, process management, and organizational skills
• Exceptional attention to detail with strong proofreading and quality control capabilities
• Experience managing multiple projects and deadlines simultaneously
• Strong analytical skills with the ability to validate data and support variable data production workflows
• Experience supporting financial processes such as estimates, purchase orders, invoicing, or budget tracking
• Excellent verbal and written communication skills
• Demonstrated problem-solving ability and proactive approach to issue resolution

Preferred Qualifications

• Direct mail production experience
• Print production coordination experience
• Vendor management experience
• Inventory management or warehousing experience
• Experience with Adobe Workfront, Ariba, Microsoft Office, or similar workflow and procurement platforms
• Experience supporting compliance-related processes
• Experience within insurance, financial services, or other regulated industries
• Familiarity with AI tools and workflow automation technologies

Key Competencies & Behaviors

• Highly organized with strong time management skills and attention to detail
• Quality-focused mindset with the ability to identify and resolve issues before production deadlines
• Solution-oriented approach to problem-solving and continuous improvement
• Strong relationship-building skills with internal stakeholders and external vendor partners
• Customer-focused communicator who can effectively manage competing priorities in a fast-paced environment

Work Environment

• Primary Locations: Tampa, FL (preferred) or New York, NY
• Work Arrangement: Hybrid preferred
• Hybrid Schedule: Tuesday through Thursday onsite, Monday and Friday remote
• Remote Option: EST-based candidates may be considered
• Work Week: 37.5 hours

Compensation & Benefits

• Pay Range: $25.00–$36.00 per hour
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell

At KellyMitchell, our culture is world class. We're movers and shakers! We don't mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.