Production Adminstrator

About the role

Serve as the central operational link between the shop floor, engineering, project management, and quality control. Maintain production schedules, track job progress, and ensure machinists and project teams have the materials and data needed to deliver on time, directly supporting critical national defense programs and heavy industry. Must be a US citizen; access to DoD facilities is required.

Major Responsibilities & Essential Functions

• Maintain live production schedules and track shop-floor labor hours against job budgets.
• Monitor real-time job progress and track deliverables from prototype to final inspection.
• Act as daily liaison between machining, engineering, quality, and project managers to surface bottlenecks and keep work flowing.
• Generate and distribute weekly production, capacity, and job-cost reports for operations leadership.
• Monitor raw material availability and hardware staging to proactively flag potential shortages or lead-time delays.
• Assist estimators with job data, routing history, and administrative support during bid and proposal development.
• Route operational paperwork, job packets, and documentation to the proper departments for action.
• Promote a safety-first shop culture while supporting continuous improvement initiatives.
• Perform other general administrative and operational support tasks as needed depending on factory workflow.

Qualifications

• 1–3+ years of experience in production administration, project coordination, or operations support (manufacturing or machine-shop environment preferred).
• High school diploma or equivalent required; associate degree, technical certification, or relevant vocational training is a plus.
• High proficiency with Microsoft Office, specifically Excel (formulas, pivot tables, data tracking).
• Familiarity with ERP/MRP manufacturing software (e.g., JobBOSS, Epicor, ProShop) or scheduling tools like MS Project.
• Basic familiarity with machine-shop tools, workflows, and high-tolerance manufacturing terminology—or a demonstrated aptitude to learn them quickly.
• High attention to detail, strong cross-functional communication, and the ability to reprioritize quickly as production needs shift.
• Strong time-management skills to manage multiple priorities, jobs, and reports within the same day.
• Effectively communicate and understand job instructions both verbally and in writing in English.
• Ability to interpret and translate operational status to other team members in a professional and respectful manner.
• Must pass a background check to gain access to DoD-contract sites.

Physical Demands

• Regularly use a computer, keyboard, and mouse; split time between office and shop floor.
• Sit, stand, walk through the machine shop, reach with hands and arms, stoop, crouch, and use stairs; climb stairs multiple times per day.
• Occasionally lift and move 25–50 lbs. when moving job packets, material tags, or staging hardware.
• Perform tasks while wearing required PPE.
• Close vision and ability to read technical documents and software reports.

Work Environment

• Split time between office and precision machine shop; some areas climate-controlled, others not.
• Shop-floor noise level is usually moderate to high.

Sign-On & Referral Bonuses

• $2,000 sign-on bonus paid after six months of satisfactory employment.
• $1,000 employee referral bonus paid after the referred employee completes six months of satisfactory employment.

Benefits

• Medical, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and paid company holidays.
• Short-term disability and basic life insurance provided by the company.
• Supplementary insurance: accident, critical illness, voluntary life/AD&D, and long-term disability available.
• Employee assistance programs.
• Opportunity for yearly bonus, profit sharing, overtime, and night-shift differential.