Product Development Coordinator

About the role

The Product Development Coordinator supports the end-to-end creation of new products, from initial concept through final production. They manage vendor communication, sample tracking, and cross-functional collaboration with design, merchandising, and sourcing teams. Additionally, they maintain accurate development files, timelines, and product specifications to ensure smooth execution. This is an on-site position based out of our Hudson Grace office in Sausalito, CA.

Responsibilities

• Support the development of new products from initial concept through final production
• Maintain product development calendars, timelines, and critical path schedules
• Create and maintain detailed product specifications, product information, and development files
• Coordinate samples, prototypes, color approvals, finishes, materials, packaging, and revisions
• Track product changes and communicate updates to internal teams and vendors
• Review samples for accuracy, quality, construction, color, finish, and overall aesthetic
• Assist with costing, pricing, minimum order quantities, and margin analysis
• Help identify and resolve product development issues and production challenges
• Communicate regularly with domestic and international vendors and manufacturers
• Request samples, quotes, specifications, and production updates
• Follow up on outstanding approvals, samples, and deadlines
• Maintain organized vendor records and product documentation
• Assist with negotiating product details, costs, lead times, and production requirements as needed
• Partner with Design and Merchandising teams to translate creative concepts into commercially viable products
• Collaborate with Sourcing, Quality, Operations, and Production teams to ensure smooth product execution
• Communicate product status, delays, and critical issues clearly to stakeholders
• Participate in product review meetings and sample evaluations
• Maintain accurate product information across internal systems and development tools
• Organize product images, samples, specifications, CADs, drawings, and other development materials
• Ensure all product details are accurate and up to date before products move into production
• Assist with seasonal line reviews and product assortment preparation

Qualifications

• 2 years of experience in product development, merchandising, sourcing, production, or a related field, preferably within home, furniture, tabletop, textiles, or luxury consumer goods
• BFA or BS in a related design field preferred
• Experience in merchandising and/or related experience
• Experience with product lifecycle management, ERP, or product information systems a plus
• Proficient in Google Suites and Microsoft Office (especially Excel, Google Sheets)
• Experience with Adobe Photoshop

Skills

• Proactive team player who thrives in a fast-paced, dynamic environment
• Strong organizational and project-management skills with exceptional attention to detail
• Strong interest and understanding of interior design, home furnishings, and luxury lifestyle products
• Ability to manage multiple projects and deadlines simultaneously
• Strong problem-solving skills and ability to proactively identify issues
• Ability to review product samples critically and communicate design or quality changes clearly