Procurement Technician - USCG

Position Overview

Provide support to The United States Coast Guard (USCG), CG-AIR’s (to include the Aviation Logistics Center (ALC), Aviation Projects Acquisition Center (APAC), and Office of Aeronautical Engineering (CG-AIR-E)).

Essential Job Functions

• General Procurement Support
• Applying knowledge of contract clauses, provisions, laws, regulations, and policies.
• Ensuring solicitation packages include necessary information and supporting documentation, such as Service Contract Labor Standards, Prompt Payment Act, progress payments, and first article test requirements.
• Monitoring contractor compliance with contract terms and conditions using procurement regulations and policies.
• Updating and maintaining procurement documents, regulations, manuals, and related information.
• Reviewing procurement files to ensure inclusion of required documents and information.
• Aiding in determining applicable laws, regulations, clauses, and provisions.
• Utilizing standardized procurement procedures and operations across various phases and functions.
• Utilizing automated and manual procurement systems to manage and correct routine information.
• Supporting purchase transactions by applying knowledge of procurement procedures and forms.
• Procurement Files, Documentation, and Procedures
• Organizing contract file information (hardcopy and electronic) and entering contract data into management systems.
• Sorting, compiling, typing, and distributing requisitions, contracts, orders, modifications, and supporting documentation.
• Maintaining vendor mailing lists in management systems by adding or deleting information.
• Preparing, verifying, abstracting, controlling, and closing out procurement documents, files, reports, and records.
• Ensuring procurement documents include accurate information and terminology.
• Verifying signatures, accounting codes, item descriptions, quantities, and prices, and identifying missing information.
• Preparing routine procurement forms for purchases.
• Routing messages and documentation accurately within the workplace.
• Inputting and adjusting standard information in automated procurement databases.
• Maintaining procurement files and assisting in developing procurement procedures.
• Performing additional tasks to support procurement operations.
• Deliveries and Discrepancies
• Investigating and resolving issues with shipments, payments, contract documentation, and other discrepancies.
• Researching errors and conflicting information in procurement documentation.
• Contacting vendors to check order status and expedite deliveries.
• Tracking requisitions, contracts, orders, and modifications using automated/manual systems and by contacting vendors.
• Validating undelivered orders using the USCG Open Obligations Management Tool (OOMAT).
• Researching errors, investigating complaints, and resolving issues related to procurement financial functions, inventory management, cataloging, transportation, and supply.
• Reconstructing and reconciling incomplete information and addressing recurring error reports.
• Generating standard reports, such as tracking procurement awards, modifications, and other actions.
• Invoices, Data Calls and Other Duties
• Downloading, sorting, and reviewing vendor invoices for accuracy against purchase orders, contracts, task/delivery orders, and modifications.
• Researching and responding to data calls.
• Assembling and preparing procurement management reports by consolidating relevant information.
• Performing other assigned duties within the scope of the contract.

Minimum Qualifications

• U.S. Citizen
• Bachelor Degree
• Read, write, speak, and comprehend English
• Excellent written and verbal communication skills
• Knowledge of basic arithmetic
• Ability to manage multiple tasks with competing deadlines
• Ability to work with minimal Government oversight
• Knowledge of procurement regulations, procedures, operations, and programs related to one or more procurement phases or functions
• Knowledge of steps and procedures required to provide a full range of procurement support for recurring and standardized purchases

Desired Qualifications

• 1 year experience in USCG procedures
• Proficiency in ALMIS
• Proficiency in AMMIS