Procurement Specialist II

About the role

Conducts routine and non-routine procurement assignments under limited supervision within a framework of acceptable controls which satisfy governmental and company accounting requirements. Analyzes data and may develop procurement agreements, ensuring work is conducted to achieve the greatest overall benefit to the Corporation. May direct or lead the work of others from time-to-time.

Responsibilities

• Processes requisitions into procurement orders for routine and non-routine, repetitive and some non-repetitive, materials, equipment, and services.
• Processes requisitions into purchase orders for software, SaaS subscriptions, cloud services, hardware, and IT services.
• Selects suppliers based on various criteria; considers requisitioner input, applies experience with prior purchases, current agreements and situations, may seek additional input from others.
• Administers Supplier/Contractor Pre-qualification requirements relating to Safety and Risk.
• Evaluates suppliers based on cost, cybersecurity posture, scalability, contractual flexibility, service levels, and innovation.
• Qualifies new sources of supply and processes new vendor requests.
• Discusses proposed suppliers with requisitioners and investigates to determine actual need.
• Collaborates with cross-functional teams to provide procurement guidance on technology selection, total cost of ownership (TCO), and contract risk.
• Negotiates terms and conditions (T&C's), hourly labor/equipment rates, mark-ups, prices, etc., with Supplier/Contractor. Participates in and may prepare for and/or lead audits of proposed suppliers.
• Coordinates transportation and logistics requirements for items purchased; may coordinate with third party logistics provider; may participate in transportation provider audits.
• Coordinates with requisitioners and suppliers to obtain and provide feedback to resolve supply issues.
• Obtains ongoing material requirements to analyze and support procurement agreement development and/or supplier evaluations.
• Works closely with cross-functional teams.
• Supports vendor rationalization and consolidation efforts.
• Monitors PO's, contracts, and suppliers for open PO's/contracts, contacts suppliers, and takes action to assure materials and services are delivered when needed; monitors supplier performance.
• Maintains supplier performance against SLAs, KPIs, and contractual commitments.
• Assists in development and assessment of performance measures.
• Supports or participates in vendor audits.
• Identifies and mitigates supplier risk.
• Analyzes IT spend across suppliers, categories, and cost models.
• Supports FinOps initiatives.
• Tracks and monitors contract renewals, expirations, and price escalations.
• Ensures procurement procedures, guidelines, and policies are followed.
• Supports development and continuous improvement of procurement processes, templates, and tools.
• Coordinates with AP to reconcile invoices, resolve discrepancies, and improve processes.
• Supports onboarding of new IT vendors and tools into procurement systems.
• May perform Inventory/Materials Specialist duties.
• Performs special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion.

  Requirements

  • A minimum of 3 years’ related experience is required.
  • Preferred experience: Refinery or Corporate experience and/or experience in procurement and inventory control are preferred.
  • Education Level: A minimum of a Bachelor’s Degree, in a technical or business-related field. Each year of experience over two in procurement or inventory control may be substituted for one year of education (six years total experience required w/o education).
  • Experience: Demonstrated proficiency in existing procurement and/or inventory control systems. Strong knowledge of contract administration and buying/purchasing business with ability to apply this knowledge. Advanced reading and writing skills required. Ability to negotiate terms and conditions, labor/equipment rates, mark-ups, prices, etc. Basic computer skills with proficiency in Microsoft Office Suite , ability to organize and analyze data; ability to lead teams; advanced reading and writing skills; ability to perform intermediate mathematical calculations; basic negotiating skills, ability to work independently.
  • Physical Requirements: Job conditions require, standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making precise hand and finger movements, making visual inspections, perceiving color differences, the ability to wear Personal Protective Equipment (beards not permitted). Job conditions may require reaching or grasping, lifting and/or carrying up to 20lbs, and pushing and/or pulling up to 20 lbs. Our One HF Sinclair Culture: At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds.

  Qualifications

  • Some accounting background and experience with eProcurement systems is preferred.
  • Supervisory/Managerial Responsibility: May fill in for departmental supervisors.
  • Work Conditions: Office based with occasional refinery visits and with up to 5% travel required by land and air. From time to time may be required to work in petroleum refinery, warehouse/plant environment, and out-of-doors environment. Subject to varying road and weather conditions.

  Skills

  • Demonstrated proficiency in existing procurement and/or inventory control systems.
  • Strong knowledge of contract administration and buying/purchasing business with ability to apply this knowledge.
  • Advanced reading and writing skills required.
  • Ability to negotiate terms and conditions, labor/equipment rates, mark-ups, prices, etc.
  • Basic computer skills with proficiency in Microsoft Office Suite , ability to organize and analyze data; ability to lead teams; advanced reading and writing skills; ability to perform intermediate mathematical calculations; basic negotiating skills, ability to work independently.
  • Some accounting background and experience with eProcurement systems is preferred.
  • Supervisory/Managerial Responsibility: May fill in for departmental supervisors.

  Benefits

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Paid Time Off
  • 401(k) Retirement Plan with match
  • Employee Discounts
  • Parental Bonding Time
  • Referral Program
  • Professional Development Opportunities
  • Flexible Work Arrangements
  • Wellness Programs
  • Employee Assistance Program
  • Employee Resource Groups
  • Volunteer Opportunities
  • Community Involvement Programs
  • Employee Recognition Programs
  • Health and Wellness Initiatives
  • Flexible Spending Accounts
  • Life Insurance
  • Short-Term Disability
  • Long-Term Disability
  • Disability Income Protection
  • Accidental Death and Dismemberment
  • Group Term Life Insurance
  • Group Accident Insurance
  • Group Critical Illness Insurance
  • Group Cancer Insurance
  • Group Long-Term Care Insurance
  • Group Vision Care
  • Group Hearing Aid Coverage
  • Group Dental Coverage
  • Group Prescription Drug Coverage
  • Group Vision Care
  • Group Hearing Aid Coverage
  • Group Dental Coverage
  • Group Prescription Drug Coverage
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