Procurement Officer Supervisor - UI Health, Materials Management

About the role

The position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Responsibilities

• Serve as the subject matter expert in a specialized area of the healthcare procurement supply chain such as but not limited to Capital, Contracts, Spend Authorization, SCB/OR liaison, Recalls, Pricing Management, etc.
• Preparing bid invitations, selecting qualified bidders, securing quotations, Sole Sources and making awards.
• Issuing Purchase Orders through the applicable Procurement platform within our ERP system(s).
• Acts as a liaison to our OR team and Hospital.
• Ensures all Medical Supply recall notices are addressed in the proper manner.
• Prepares reports and correspondence (such as status of requisitions, bids, purchase orders, shipments, and complaints) related to his/her assigned products.
• Following up on open order resolutions and invoice discrepancies.
• Aids in on-the-job training and supervision of Purchasing Officers and clerical staff.
• Creating annual standing orders for IBUY & Banner.
• Collaborate on Hospital wide purchasing projects which would include project management, delivery, technology review and procurement decision.
• Provide specialized services, investigate and troubleshoot problems related to procurement.
• Provides oral and written interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to campus personnel and vendors.
• Follows the Illinois Procurement Code, Hospital policies and procedures, in addition to the Materials Management Department, guidelines and non-academic policies & procedures are to be followed at all times.
• Assigns and/or participates in other related duties as required, such as, examining expiration dates; reporting inoperable equipment; making visual inventory inspections to maintain adequate stock and supply levels or other projects/duties assigned.

Requirements

• Demonstrated ability to perform duties comparable to those performed at the Procurement Officer Specialist level of this series or in positions of comparable responsibility.
• At least 4 years of relevant work experience, with at least 2 years being actual work experience.
• Completion of 6 months of college credit in any field, or equivalent of 1 year of work experience.
• Completion of 30 semester hours equals 6 months, 60 semester hours or Associate’s Degree equals 1 year, 90 semester hours equals 2 years, 120 semester hours or a Bachelor’s Degree equals 3 years, Master Degree or higher equals 4 years.
• Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy a portion of the above requirements.
• 2 years of Operating Room and/or Hospital experience.
• Familiarity with Hospital and Operating Room supplies.

Qualifications

• Any one or any combination of the following, totaling four (4) years (48 months) from the categories below of which two (2) years (24 months) must be actual work experience:
• Work experience performing duties comparable to those performed at the Procurement Officer Specialist level of this series or in positions of comparable responsibility AND/OR Six (6) months college credit for course work in any field
• Completion of 60 semester hours or Associate’s Degree equals one (1) year (12 months)
• Completion of 90 semester hours equals two (2) years (24 months)
• Completion of 120 semester hours or a Bachelor’s Degree equals three (3) years (36 months)
• Master Degree or higher equals four (4) years (48 months)