Procurement Coordinator

About the Role

The Procurement Coordinator is responsible for coordinating the purchasing process to ensure all goods (other than raw materials) and services are acquired efficiently, cost-effectively, and in accordance with company policies. This role serves as a liaison between internal departments and suppliers to support daily purchasing operations, maintain vendor relationships, and ensure timely delivery of materials and services.

Responsibilities

• Coordinate procurement activities from requisition through purchase order completion.
• Prepare, issue, and monitor purchase orders to ensure timely delivery.
• Communicate with suppliers regarding pricing, product availability, lead times, and order status.
• Obtain and compare vendor quotations to support purchasing decisions.
• Maintain accurate procurement records, contracts, and supplier documentation.
• Track shipments and resolve delivery, quality, or invoice discrepancies.
• Monitor inventory levels of production supplies (in warehouse and the "store") and ensure timely replenishment by coordinating with internal departments.
• Assist with supplier evaluations and performance monitoring.
• Ensure procurement activities comply with company policies and procedures.
• Prepare purchasing reports, spending analyses, and procurement documentation.
• Support contract administration and vendor onboarding processes.
• Collaborate with finance, warehouse, operations, and project teams to meet procurement needs.
• Perform other duties as assigned, including backup on Warehouse tasks.

Qualifications & Experience

• Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field, or an equivalent combination of education, training, and relevant work experience.
• A minimum of three (3) to five (5) years of progressively responsible experience in procurement, purchasing, supply chain support, or a related field is required.
• Proficiency in Microsoft Office, particularly Excel.
• Knowledge of purchasing procedures and inventory management.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Language Skills

• Good English communication skills, both verbal and written.
• Ability to read and write routine reports and correspondence.
• Ability to speak effectively before groups of customers or vendors of the organization.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger and handle, talk and hear.
• The employee is occasionally required to stand, walk, and reach with hands and arms.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Work Environment

The noise level in the work environment is usually moderate with limited exposure to adverse working conditions.