Procurement Coordinator

Job Responsibilities

Identify and support supply chain initiatives, cost savings and process improvements for the company.

• Prepare for accounting deadlines; ensure accuracy of general ledger coding/alignment of entries within system of record for commodities, including but not limited to, uniforms, coffee, office supplies, printed materials and third-party expenses.
• Participate in sourcing and consolidating commodities with new or existing suppliers, benefiting in pricing, processing, customer service, goods or service solutions and improvement opportunities.
• Place orders directly with suppliers as needed for various departments. Provide problem resolution on goods/service issues and invoice errors; effectively communicate issues and resolution to suppliers as appropriate.
• Review expired or soon to be expiring contracts; collaborate with business owners and leadership to address potential needs for sourcing, negotiating or terminating contracts, depending on the business requirements of the organization.
• Maintain contracts on file and in system of record to ensure documents are accurately organized, labeled, retained and updated.
• Identify and provide ongoing suggestions for process improvements for the company.
• Distribute communications as necessary; write and distribute accurate meeting minutes as requested by leadership.
• Maintain login and password information for vendor accounts.
• Maintain a positive work atmosphere by acting and communicating in a manner which facilitates the success of business operations in order to meet company demands and expectations.
• Collaborate with business owners / units; negotiate to find other suppliers to get the best cost, quality and service for the business owners.
• Perform additional duties as assigned by leadership.

Qualifications

• Three to five (3-5) years office and retail experience required. General knowledge of procurement and contract experience required. Retail sales background considered a plus.
• Bachelor’s degree preferred.
• Proficient with cash register; general knowledge of Microsoft Word & Excel and AS400 system; basic contract knowledge; high level of keyboard accuracy and speed; good verbal and written communication skills; thorough and detail oriented; ability to work under pressure; good interpersonal skills; ability to work on various projects at once; flexible; must be able to manually lift 40lbs.

What we offer

• Competitive starting salary commensurate with experience and geographic location.
• Potential bonus pay based on company performance.
• Opportunities to volunteer and give back to local communities.
• Comprehensive Benefits Package which includes:
• 401(K)
• Medical, Dental, Vision, Disability, Supplemental and Life Insurance
• Paid Time Off
• Employee Stock Purchase Plan