Procurement Coordinator

About the role

This is a part-time fixed term contract role (up to 6 months) and scheduled to work 8:30 a.m. to 3:00 p.m., Tuesday - Thursday, fully on-site.

Core Responsibilities

• Purchases materials and parts from approved vendors
• Prepares purchase orders and sends copies to suppliers
• Verifies vendor specifications and confirms material and part requirements can be met
• Obtains quotations, lead times, and payment terms
• Prepares, maintains, and reviews purchasing files, reports, and price lists
• Determines if inventory quantities are sufficient for needs, ordering more materials when necessary
• Contacts suppliers to resolve problems
• Tracks the status of purchase orders
• Maintains accurate records in ERP system and generates vendor reports as needed
• Affords support to both our Operations and Sales teams in maintaining cost-effective and efficient procurement operations

Procurement Responsibilities

• Purchases materials and parts from approved vendors
• Prepares purchase orders and sends copies to suppliers
• Verifies vendor specifications and confirms material and part requirements can be met
• Obtains quotations, lead times, and payment terms
• Prepares, maintains, and reviews purchasing files, reports, and price lists
• Determines if inventory quantities are sufficient for needs, ordering more materials when necessary
• Contacts suppliers to resolve problems
• Tracks the status of purchase orders
• Maintains accurate records in ERP system and generates vendor reports as needed

Inside Sales and Logistics Support

• Affords support to both our Inside Sales staff to provide quotes to customers
• Affords support to both our Inside Sales staff to process incoming purchase orders from customers
• Affords assistance in arranging product shipments in coordination with our production team
• Affords assistance in communicating shipping and tracking information to the customer
• Affords assistance in providing pricing, product details, and availability to customers

Health, Safety and Workplace Responsibility

• Incorporates safe work practices into your daily activities and immediately reports near misses, hazards, or injuries
• Adheres to all company health and safety policies and procedures
• Completes required safety training, attends scheduled meetings

Physical Demands and Work Environment

• Must be able to walk, bend, reach, and lift, if necessary 25 pounds or more

Competencies

• Customer Service: Works well with customers, promotes a positive image of the company, strives to solve issues raised by customers
• Dependability: Meets deadlines, works independently, accountable, maintains focus, punctual, good attendance record
• Follow up/Responsiveness: Follows up in a timely manner, is available to external and internal members, responds in an effective manner
• Job Knowledge: Understands facets of job, aware of duties and responsibilities, keeps job knowledge current
• Productivity: Manages workload, works efficiently, meets goals and objectives