Procurement / Contracts Manager

Summary

The Project Procurement Manager (PPM) leads the project procurement team and activities on projects from early FEL phases up to the FEL4 project execution, including closeout and handover. As the custodian of the entire procurement lifecycle work process at the home and/or site offices, the PPM takes care of interfaces with the Client, the Project Manager, and other project functional managers such as Engineering, Project Controls, Construction Management and Commissioning to ensure a cross-functional implementation of procurement delivery on the project. In addition, the PPM ensures an effective communication and relationship with all project stakeholders including vendors and contractors.

Key Responsibilities

• Responsible for implementing all procurement work processes, procedures, work instructions, and tools including forms and templates to be used for the engagement at the FEL Setup Stages.
• Provides supervision, training and assistance to all procurement team members across disciplines of Contracts, Purchasing, Expediting, Vendor Quality Surveillance, Logistics, Materials Management and Procurement Systems; as well as promotes and maintains a healthy and harmonious work environment.
• Interface with the client and other functional groups to ensure that objectives are achieved, potential problems are identified, and preventive or corrective actions are taken.
• Ensures functional direction on all procurement issues from Home and/or Site operations, including site contract administration and closeout, and site materials management.
• Carefully coordinates and/or participates in various studies such as sourcing, modularization, packaging strategy, logistics strategy and transportation with the procurement discipline support and expertise.
• According to the project contracting strategy, coordinate and compile the discipline work plans of Contracts Management, Purchasing, Expediting, Vendor Quality Surveillance, Logistics and Materials Management, to be integrated into the Project Procurement Execution Plan (PPEP) as part of the Project Execution Plan (PEP).
• Act as primary communication resource within the project regarding procurement scope and services.
• Establish and maintain the division of responsibility between procurement team members and other functions.
• Ensure the integrity of the entire procurement lifecycle, verifies that all activities are carried out in accordance with the relevant procedures applied on the project, according to sound business practices in an ethical manner.
• Manages with Contracts and Purchasing disciplines, the procurement performance from procurement package definition up to the final procurement closeout stage, delivering the right materials and services, at the right place, at the right time, at the optimal cost.
• Supports and is accountable for continual improvement through the provision of a continual improvement self-audit plan to measure compliance with guidelines and procedures.
• Plans, controls and monitors procurement activities and progress in accordance with the approved project schedule.
• Conducts regular interval meetings with project procurement team members to identify and resolve all procurement issues within the project.
• Ensures and promotes usage of Procurement Management Systems such as Materials Management System, Document Management System, and other related project systems.
• Ensures compliance to and maintenance of the procurement filing in the Document Management System.
• Foresees potential problems, slippage or delays and proactively implements corrective measures to resolve the issues or mitigate the impact thereof.
• Collaborates on various project reporting as required.
• Provides reporting and updates to the client, the Project Manager and the Regional Procurement Manager on a regular basis.
• Coordinates and consolidates inputs for the project reporting as required.
• Coordinate proactively resource requirements with the Regional Procurement Manager.
• Performs resource planning, which includes resource engagement, man-hour allocation and control.
• Ensures adequate onboarding of procurement resources on project.
• Performs site visits as required to oversee the procurement/commercial activities or resolve issues arising on project; maintains a presence both on site and in home/execution office. In specific cases, a Site Procurement Manager may be based at site during the construction phase.

Qualifications and Experience

• Extensive experience in procurement delivery on EPCM projects environment, with strong project management knowledge with proven managerial skills.
• Extensive experience in a managing role, including the management of multidisciplinary and multi-located teams of professionals.
• Strong skills in written and verbal communication including drafting of commercial terms and conditions and an understanding of accompanying legal implications.
• Knowledge and understanding of required project interfaces and ability to develop internal and external client trusting relationship.
• Excellent understanding of procurement processes which include both materials and contracts management and corporate governance principles.
• Strong experience and understanding of contracting and purchasing strategies.
• Proficient negotiation skills with experience in dispute resolution techniques and their applications.
• Experience in the administration of construction/service contracts and major equipment/material purchase orders.
• Experience in using, developing, and implementing procurement systems and reporting tools.
• Excellent leadership, communication, and organizational skills.