Procurement Associate

Responsibilities

• Receive, inspect, scan, and accurately process incoming inventory and equipment
• Pick, package, and ship hardware for client projects and service requests
• Maintain inventory accuracy through transfers, adjustments, cycle counts, and regular inventory audits
• Manage client returns, loaner equipment, RMAs, and other inventory-related processes
• Cook up client-specific and drop shipments while maintaining accurate shipment tracking and documentation
• Absorb and prepare hardware and software quotes for clients, projects, and internal requests
• Create and maintain purchase orders while tracking vendor confirmations, estimated arrival dates, and order status
• Collaborate with vendors and distributors to procure hardware, software, licensing, and cloud services
• Maintain product information and procurement records within ConnectWise and other internal systems
• Conduct weekly and monthly procurement health checks, inventory counts, and quality assurance reviews
• Communicate proactively with internal teams regarding inventory availability, order status, and procurement updates
• Assist the Procurement Coordinator with purchasing, quoting, vendor follow-up, and additional departmental initiatives as needed

Requirements

• Associate's or Bachelor's degree in Business, Supply Chain Management, Accounting, Finance, or a related field preferred
• Previous experience in procurement, logistics, warehouse operations, inventory management, or supply chain is preferred
• Supply Chain, Purchasing, or Procurement certifications are a plus
• Strong organizational skills with exceptional attention to detail
• Able to prioritize multiple tasks in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office; Excel experience is preferred
• Experience with ERP, inventory management, or procurement software is a plus

Benefits

Charles IT offers a competitive benefits program including Medical, Dental, Vision, Life, Disability, Paid Holidays, PTO, 401K, and bonuses. In addition, we offer free dry cleaning, a fully stocked break room, Friday team lunches, paid training, team-building outings every quarter, professional development and so much more!