Procurement Assistant (38 Mins West of Dayton)

About the role

Ahaus Tool & Engineering is located 38 minutes west of the I-70/I-75 Interchange in Richmond, Indiana. We're looking for a Procurement Assistant who, with a little help getting acclimated to our systems, can hit the ground running. We offer a supportive, family-first work environment with flexible start times Monday through Friday, generous paid time off, paid holidays, employee recognition and incentives, volunteer and outreach events, employee breakfasts and barbecues, pitch-ins, summer games, company outings, and shared hobbies.

Primary Function

The Procurement Assistant partners with outside suppliers and internal teams to help ensure materials and services are purchased accurately, delivered on time, and aligned with production schedules.

Essential Duties and Responsibilities

• Organizes and prepares print packages for outsourced manufacturing activities
• Manages the purchase requisition process to ensure timely procurement of materials and services
• Prepares and distributes Requests for Quotation (RFQ) packages to qualified vendors
• Compiles, summarizes, and organizes vendor quotations to support purchasing decisions
• Communicates with vendors to confirm purchase orders and ensure order accuracy through written and verbal communication
• Monitors, confirms, and expedites vendor deliveries to support production schedules
• Maintains the vendor database by entering and updating supplier information, capabilities, and searchable keywords
• Communicates with Ahaus team members regarding the status of outsourced components and job orders
• Generates and distributes purchasing, outsourcing, and job-related reports for management as needed
• Performs electronic and paper filing, document management, and data entry with accuracy and attention to detail
• Assists with receiving and verifying outsourced components as needed
• Provides general administrative, telephone, and reception support as needed
• Performs all job duties in a safe manner ensuring compliance with established safety procedures, PPE requirements, good housekeeping, and safety incident reporting requirements
• Champions and models Ahaus' core values in daily actions and decision-making
• Fosters a respectful, accountable, and collaborative team environment
• Exhibits regular and predictable attendance
• Other duties as assigned that may be required

Preferred Qualifications, Skills & Abilities

• Associate's degree in business, supply chain management, operations, or a related field is preferred; however, equivalent experience considered
• 3-5+ years of experience in an administrative purchasing, manufacturing, or supply chain support role working with ERP systems such as Epicor or similar manufacturing software
• Experience processing purchase orders, maintaining supplier information, or coordinating inventory replenishment
• Knowledge of purchasing, inventory control, or supply chain principles
• Experience working with engineering drawings, bills of material (BOMs), or manufactured components
• Familiarity with Microsoft Excel functions such as sorting, filtering, pivot tables, and VLOOKUP/XLOOKUP
• Strong customer service mindset with both internal and external customers
• Excellent problem-solving and critical thinking skills
• Ability to maintain confidentiality and professionalism
• Strong follow-up skills and sense of urgency
• Ability to prioritize changing workloads with minimal supervision
• Effective negotiation and vendor communication skills appropriate for a support role
• Continuous improvement mindset with a willingness to identify process efficiencies

Working Conditions

• Primarily works in a professional office environment with frequent interaction throughout the manufacturing facility
• Regularly communicates with suppliers, team members, and other departments via phone, email, and in person
• May be exposed to typical manufacturing conditions including noise, moving equipment, and varying temperatures when visiting production areas
• Requires the ability to sit, stand, walk, bend, reach, and use hands for computer and office equipment operation throughout the workday
• Requires frequent use of a computer, keyboard, telephone, and other standard office equipment
• Must be able to occasionally lift and carry office materials or packages weighing up to 25 pounds
• Requires the ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced manufacturing environment
• Appropriate personal protective equipment (PPE), including safety glasses and safety-toed footwear, is required when entering designated production areas