Procurement and Purchasing Manager

A to Z Media · New York, NY · 2 wk ago

On-siteEducation$65k–$85k/yrFull-time

About the Role

We are seeking an experienced, strategic, and deeply connected Procurement and Pricing Manager to lead and elevate our global supply chain operations. In this role, you will be the architect of our vendor ecosystem, managing everything from legacy relationships to the onboarding of new partners.

The core focus of this role is building and owning our pricing intelligence function — from supplier-level cost benchmarking to internal pricing governance — ensuring sourcing decisions are backed by rigorous, comparative price data.

You will work closely with internal stakeholders to maximize existing contracts and ensure we maintain a highly strategic, resilient, and cost-effective global network of vendors across all core product streams—including music formats, merchandise and with emphasis on print and bespoke packaging.

Responsibilities

Vendor Management and Strategic Sourcing

Evaluate, refine, and manage a strategic network of vendors across all product streams: Vinyl, CD, Cassettes, Print, Bespoke Packaging, Stickers, Merchandise, Books and Apparel
Cultivate and maximize long-term relationships with existing vendors to ensure priority capacity, favorable terms, and top-tier quality
Identify, vet, and onboard new, innovative vendors to mitigate supply chain risks, increase capacity, and drive competitive pricing
Ensure the vendor network is geographically and operationally diversified to protect against market disruptions (especially in high-demand sectors like vinyl pressing)

Internal Collaboration and Strategy

Partner with internal teams (Product Management, Design, Operations, and Finance) to understand upcoming pipelines, forecasting needs, and creative requirements
Work hand-in-hand with creative teams to source and deliver complex, high-end bespoke packaging concepts on time and within budget
Lead cost & margin optimization efforts to lead contract and price negotiations to maximize margins without compromising on product quality or ethical standards

Processes and Reporting

Develop and implement standardized KPIs for vendor performance (on-time delivery, defect rates, lead times)
Streamline procurement workflows, from initial RFQs to final purchase orders
Provide regular reporting to executive leadership on supply chain health, cost savings, and capacity risks

Pricing Strategy and Analysis

Build and maintain a live pricing matrix across all vendor categories (vinyl, CD, print, packaging, apparel) to enable apples-to-apples comparisons across a diverse supplier base
Develop cost-driver models for each product stream (e.g., per-unit vinyl pressing cost by run size, color complexity, weight) to identify negotiation leverage points and flag outlier vendor pricing
Lead structured price negotiations using data-backed benchmark
Establish and own an internal pricing review cadence where vendor quotes are logged, compared, and validated against historical and market benchmarks
Track and report price drift over time by vendor and category, proactively surfacing cost creep
Create standardized templates that force like-for-like pricing responses from vendors, making cross-supplier comparison faster and more defensible

Required Experience and Qualifications

Direct, proven experience managing Procurement and Purchasing, ideally within the entertainment, music, publishing, or high-volume merchandise industries
NetSuite experience is required
Deep domain expertise: in-depth knowledge of production processes, cost drivers, and key global suppliers for:

Physical Music Media: Vinyl pressing (including specialty/color variants) and CD manufacturing
Print and Packaging: commercial print, rigid boxes, gatefolds, and custom/bespoke structural packaging
Merchandise: apparel manufacturing (screen printing, embroidery, blanks), stickers, and custom promo goods

Negotiation mastery: proven track record of negotiating high-value, complex master service agreements (MSAs) and service level agreements (SLAs). You will proactively lead a portfolio of multi-million-dollar contracts, ensuring compliance and mitigating risk
Analytical mindset: strong forecasting, budgeting, and data-analysis skills. You will conduct a detailed spend analysis using your expertise in Microsoft Excel and Google Suite
Communication: exceptional interpersonal skills with the ability to influence both external partners and internal executives. You will partner with business leaders across the company to align on their needs and drive strategic outcomes
Pricing analysis expertise: demonstrated experience building and maintaining supplier price comparison models, cost-per-unit breakdowns, and pricing dashboards
Negotiation track record: specific, quantifiable examples of price reductions or favorable terms won through data-driven negotiation

What We Offer

Competitive salary and performance-based bonuses
Comprehensive health, dental, and vision benefits; 401(K); paid time off
Opportunities to work on highly creative, industry-leading physical products
A dynamic, collaborative, and fast-paced work environment

Full Time, On-Site to Hybrid