Procurement Analyst

Responsibilities

• Oversee the daily operations of a borough purchasing unit, ensuring procurement activities are completed efficiently, accurately, and in compliance with organizational policies and procedures.
• Train and provide guidance to purchasing staff on procurement processes, purchasing systems, supplier relations, and workflow management.
• Assign, monitor, and prioritize workload among unit staff to ensure timely processing of purchase requisitions, purchase orders, and departmental requests.
• Review and evaluate purchase requisitions submitted by departments to determine appropriate purchasing methods and ensure operational needs are met.
• Review procurement activities for goods, materials, equipment, and services from initial request through purchase order issuance and delivery coordination.
• Review specifications and purchasing requirements to ensure accuracy, completeness, and compliance with established standards and procedures.
• Coordinate with internal departments, borough leadership, and operational stakeholders to address purchasing needs, delivery schedules, and procurement priorities.
• Monitor purchasing activities and supplier performance to ensure quality, timely delivery, cost effectiveness, and adherence to service expectations.
• Review vendor pricing and purchasing activity to ensure competitiveness, cost reasonableness, and alignment with budgetary requirements and market conditions.
• Negotiate pricing, delivery schedules, and purchasing terms with suppliers to support cost savings and operational efficiencies.
• Resolve escalated purchasing issues, supplier concerns, invoice discrepancies, and delivery-related matters in a timely and professional manner.
• Ensure accurate preparation, review, and processing of purchase orders and related procurement documentation.
• Monitor open orders, backorders, and purchasing trends to ensure continuity of operations and timely fulfillment of departmental needs.
• Maintain accurate purchasing records, supplier files, and procurement reports in accordance with organizational recordkeeping requirements.
• Prepare and maintain purchasing activity status updates for management review.
• Serve as the primary point of contact for borough purchasing operations and coordinate with senior management regarding procurement priorities, operational challenges, and process improvements.
• Identify opportunities to improve purchasing procedures, strengthen operational controls, and enhance efficiency within the borough purchasing unit.
• Ensure staff adherence to organizational policies, ethical purchasing standards, and applicable procurement regulations.

Minimum Qualifications

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described above; or
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full-time professional experience as described above; or
• A combination of education and/or experience equivalent to the above.

College education may be substituted for professional experience under the second or third bullet at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent and 6 months of the experience described in the first bullet.

Special Notes

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in the first bullet above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in the first bullet above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

$59,235.00 – $95,721.00