Procurement Agent or Senior Procurement Agent

Under the general direction of a Senior Manager, this role plays a vital part in managing procurement and contractual projects for a diverse range of commodities, professional services, management and maintenance services, concessions, construction, and information technology software.

Responsibilities

• Develop and execute procurements through methods such as sole source, government cooperative contracts, and solicitations (ITB, RA, RFP, ITN, RFQ).
• Create and manage contracts and solicitation documents for ITB, RA, RFP, ITN, and RFQ processes.
• Review and process requisitions, purchase orders, and purchasing card payments efficiently.
• Analyze contract terms and conditions; develop and process change orders, amendments, and renewals.
• Utilize contract administration software and ERP systems to manage procurement activities.
• Negotiate contract terms, including insurance and surety requirements, to ensure favorable outcomes.
• Analyze cost proposals and financial data; prepare detailed management reports and project-related Board documents.
• Obtain and analyze informal written quotes to support procurement decisions.
• Perform in-depth research and document development for procuring goods and services.
• Coordinate the solicitation evaluation process and prepare project-related documents for Board approval.
• Develop complex contracts and solicitation documents, coordinating their approval through the Governing Board.

Competencies

• Self-Management: Manages own time, priorities, and resources to achieve goals.
• Technical Focus: Maintains up-to-date knowledge within one's field of expertise; applies technical skills and knowledge.
• Problem Solving: Identifies problems and issues of varying complexities and finds effective solutions with few guidelines.
• Teamwork: Functions effectively within a team, contributing positively to collaborative efforts and achieving shared goals. Demonstrates communication, collaboration, active listening, conflict resolution, and adaptability. At times, takes the lead and positively influences others.

Requirements

Procurement Agent

• Associate’s Degree in Business Administration, or higher in Management, Public Administration, or a related field.
• Two (2) years of experience in contract and procurement document development, including document development, contract writing and management, and knowledge of governmental relations and processes.
• Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) within 18 months of hire.
• Valid, current Florida Driver's License when operating an Authority vehicle or driving on behalf of the Authority.

Senior Procurement Agent

• Bachelor’s Degree in Business Administration, or higher in Management, Public Administration, or a related field.
• Three (3) years of experience in formal contract and procurement document development, including document development, contract writing and management, and knowledge of governmental relations and processes.
• Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) required at time of hire.
• NIGP Certified Procurement Professional (NIGP-CPP) certification within 18 months of hire.
• Valid, current Florida Driver's License when operating an Authority vehicle or driving on behalf of the Authority.

Preferred Qualifications

• Certified Professional Public Buyer (CPPB) or Certified Purchasing Officer (CPPO) designation.

Skills

• Knowledge of procurement department policies and procedures, ensuring compliance with established guidelines.
• Knowledge of management principles and practices to effectively lead procurement initiatives.
• Understanding of federal, state, and local regulations pertaining to assigned functional areas.
• Skill in analyzing data and presenting ideas effectively, both orally and in writing.
• Ability to anticipate and meet client needs, improving services and enhancing client satisfaction.
• Ability to establish objectives and strategies, identify required resources, and develop comprehensive plans.
• Ability to use initiative, think independently, and exercise sound judgment in complex situations.
• Ability to analyze and report on operating conditions and problems, providing actionable insights.
• Ability to take a long-term view, recognizing opportunities to help the organization accomplish strategic objectives.
• Skill in negotiating and managing contracts to ensure favorable terms and conditions.
• Knowledge of best practices in procurement processes to enhance efficiency and effectiveness.
• Skill in utilizing contract administration software and ERP systems.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships within and outside the Authority.
• Ability to handle restricted, sensitive, and confidential information.
• Ability to provide outstanding customer service and represent the Authority with courtesy and professionalism.

Physical Abilities

• Frequent standing and walking.
• Continuous sitting.
• Occasional lifting up to 20 lbs.
• Occasional pushing, pulling, and dragging.
• Continuous typing.
• Occasional use of car/light truck.
• Continuous use of a computer monitor.

Pay

$70,000 - $85,000, based on experience.

In the event of an emergency or disaster impacting the Hillsborough County Aviation Authority (HCAA), the employee may be required to respond promptly to duties and responsibilities as assigned.