Procurement Administrator- Rental Services

About the role

Join us in boldly challenging what's possible for a sustainable world. We are seeking a detail-oriented and highly organized Procurement Administrator to support purchasing, invoice reconciliation, vendor maintenance, and related operational processes.

Responsibilities

• Support purchasing and procurement activities for assigned business needs.
• Perform account reconciliations and ensure accuracy of transaction records.
• Aid with order management, invoicing, and related administrative processes.
• Maintain spreadsheets, records, and documentation to support purchasing and financial activities.
• Prepare and assist with monthly accruals and other routine financial reporting tasks.
• Maintain vendor information across internal systems and ensure records are accurate and up to date.
• Cook with internal teams and suppliers to resolve payment, invoice, and account-related questions.
• Coordinate with internal teams and suppliers to resolve payment, invoice, and account-related questions.
• Serve as backup support for team members and assist with cross-functional responsibilities as needed.

Requirements

• Experience in purchasing, buyer support, procurement, accounts payable, or operations coordination.
• Strong reconciliation and invoice management experience preferred.
• Able to manage multiple systems and databases accurately.
• High attention to detail and strong organizational skills.
• Strong communication skills with the ability to work with internal teams and external vendors.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience with systems such as SalesForce, Oracle, Coupa and MS Excel including knowledge of pivot tables and reporting is preferred.

Qualifications

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Experience: Minimum of 2 years of relevant experience in procurement, accounts payable, or similar role.

Skills

• Procurement and purchase order management.
• Invoice tracking and final invoicing.
• Vendor setup and maintenance.
• Accrual support and reconciliation.
• Spreadsheet management and reporting.
• Cross-functional coordination and problem-solving.

Benefits

• Annual Base Salary Range: $63,111.66 - $100,500.00
• Compensation Type: Salary
• Incentive Eligible: No
• Sales Commission Eligible: No
• Benefits: Health insurance, holistic wellness programs, family building benefits, paid time off, 401K match, educational and training opportunities, tuition assistance, and student debt support.

Pay

Annual Base Salary Range: $63,111.66 - $100,500.00

Schedule

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Disclaimer

We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.