Procurement Admin Clerk

Pay: $22.00/hr

About the role

Responsible for purchasing goods, raw materials, and hardware for both divisions in a timely, economical, and cost-efficient manner to meet set requirements that support Cox Quality Management System. Manage vendor metrics (on-time delivery, quality metrics, cost), order creation, order tracking, cost management including resolving pricing issues, claim assertions, inventory turns, reorder points, and min/max levels. Work with suppliers and divisions to develop strategic plans for goods, material, and hardware procurement.

Responsibilities

• Purchase supplies, material, outside services, and parts for the organization.
• Ensure compliance with related policies, contract processes, and standards.
• Work closely with functional, operational, and supplier teams to facilitate accurate and complete material and service requirements to achieve the best available cost, quality, reliability, continuity, and delivery.
• Manage purchase order processing, including:
  • Administer change requests, expedite or defer orders as required based on business need and forecast changes.
  • Maintain and update pricing or delivery date changes on material and service purchase orders.
  • Support the resolution of issues/disputes (pricing, quality, timing, claims, liens, etc.) associated with purchases.
• Monitor the status of open purchase orders to ensure on-time delivery of all materials/services, including timely resolution, communication, and mitigation of future problems.
• Maintain current and thorough knowledge of customer pulls and GSS data to determine supply/demand conditions, negotiate quantities, price, terms, and delivery schedules for purchases in accordance with daily purchasing requirements.
• Seek competitive alternatives, assess vendor capabilities and past performance, and develop action plans for alternative material/hardware sources.
• Perform other duties as assigned.

Requirements

• At least 1 year of buying or procurement experience preferred.

Skills

• Strong communication and teamwork skills.
• Proven negotiation skills.
• Excellent interpersonal and customer service skills.
• Ability to exercise tact, courtesy, and ethics when dealing with vendors, co-workers, and customers.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to respond effectively to procurement inquiries and independently facilitate the resolution of procurement issues.
• Ability to coordinate multiple activities, prioritize tasks, and respond quickly to stakeholders.
• Ability to foster effective teamwork and collaboration.