Procedural Supply Sourcing Specialist- Full-Time-1st Shift- Lancaster General Hospital

About the role

Lancaster General Hospital is seeking a Full-Time 1st Shift Procedural Supply Sourcing Specialist. The role performs diversified duties to coordinate the sourcing of materials, supplies, and related items, ensuring a consistent flow of supplies through the department while maintaining proper inventory movement and control. The incumbent acts as a liaison between vendors, the Materials Management department, and Procedural departments to increase efficiencies, and diligently communicates any issues related to inventory control, supply shortage, recall, or conflicts.

Responsibilities

Primary duties

• Sources, secures, and provides the Procedural areas’ supplies; monitors delivery of all articles needed for timely and efficient services.
• Coordinates supply inventory flow with vendors, Materials Management, and procedural staff to minimize backorders, out-of-stock items, expired product, excess stock, and inventory returns.
• Communicates and oversees work associated with product recalls.
• Functions as resource provider for all supplies on all types of procedures involving and requiring conformance with techniques and procedures; responsible for proper handling and storage of all supplies.
• Proactively oversees QSight or similar software related to point-of-use replenishment process as well as other specialty supplies.
• Responsible for requisitioning needed additional supplies; coordinates supply requirements with vendors and provides updates on inventory availability and delivery status.
• Reviews changes in case load and makes appropriate supply adjustments to ensure adequate quantity of supplies are available.
• Identifies emergency situations and responds in a calm and efficient manner; recognizes surgical complications and anticipates corrective measures to ensure resolution and avoid recurrence.
• Maintains clear understanding of environmental control techniques and handles any supply under guidelines of conformity.
• Analyzes productivity and standards for process and workflow improvements.
• Utilizes techniques for Best Practice in Inventory Control; acts as liaison with hospital members to ensure Best Practice measures are clear and communicated; monitors for compliance in procedure standards.

Secondary duties

• Participates in the education and orientation of surgical supply personnel.
• Provides Materials Management and Procedural supply expense reduction opportunities.
• Participates in Value Analysis Teams as needed.

Requirements

Required

• High School Diploma or GED
• 2+ years of experience in a medical supply management or warehouse environment
• 1+ years of experience with software applications such as inventory management, equipment tracking, and bar code systems, and computer skills
• Must be a health care provider in good standing with Medicare, Medicaid, and other federal and state health insurance programs (i.e., not excluded from participation)

Preferred

• Associate's degree in business or related medical or supply chain field
• 3+ years of experience in medical supply management
• 1+ years of experience in Lawson inventory ERP application
• Advanced computer skills

Skills & competencies

Cognitive abilities

• Attention & Concentration: Strong concentration skills; ability to voluntarily sustain concentration on a task over an extended period through effortful, deliberate, heightened, and focused attention.
• New Learning & Memory: Ability to learn new tasks quickly and effectively as they change frequently; ability to understand and carry out detailed, involved instructions.
• Problem Solving, Reasoning & Creative Thinking: Ability to evaluate existing options to resolve a presenting problem; resolutions are clearly defined, limited in number, and altered infrequently; selection based on well-established, defined guidelines.

Job-worker situations

• Repetitive work: Ability to continuously perform the same type of work for extended periods according to set procedures, sequence, or pace.
• Performing under stressful conditions: Ability to perform under stress when confronted with emergency, critical, unusual, or dangerous situations, or when working speed and sustained attention are critical; subject to danger, risk, or tension as a regular, consistent part of the job.
• Variety and change: Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure, involving significant differences in technologies, techniques, procedures, environmental factors, physical demands, or work situations.
• Communication: Ability to exchange information with others clearly and concisely; to present ideas, facts, and technical information.
• Interpersonal relations: Ability to maintain relationships that facilitate task accomplishment; to cooperate and resolve conflicts; to recognize needs and be sensitive to others.

Benefits

Penn Medicine offers a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Employee benefits programs help employees get healthy and stay healthy.