Principal Contracts Administrator

About the role

Join a Contracts team that supports the delivery of mission‑critical capabilities across a diverse portfolio of government customers. The Contracts organization is the trusted business partner managing customer relationships, negotiating deals, creating innovative solutions, and providing regulatory knowledge to our customers. VTG is seeking a highly adaptable Principal Contracts Administrator to work predominantly with our business units supporting the Intelligence Community. The successful candidate will ensure compliance with company policies, legal and customer requirements with limited guidance from the Vice President – Contracts, and will interpret and communicate business commitments and alternatives to program teams and management.

Responsibilities

• Maintain and demonstrate a thorough understanding of the U.S. government acquisition and procurement environment, the Contracts function, relevant company policies and procedures, commercial contracting methods, export regulations, FAR/DFAR, and other government regulations.
• Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts and projects, including auxiliary agreements such as proprietary information agreements.
• Draft, prepare, and execute internal and external correspondence on contractual matters with increasing autonomy under the supervision of the Vice President – Contracts.
• Compile and maintain all required contractual records and documents in accordance with contract requirements and company policies; serve as the official repository for all contractual documentation and correspondence.
• Maintain accurate contract, modification, and agreement tracking records; proactively coordinate with cross‑functional teams to monitor status, drive action‑item completion, validate contract values and periods of performance, and support management reporting requirements.
• Serve as the central coordinator for contract lifecycle activities requiring cross‑functional engagement, working closely with Program Management, Project Control, Finance, and other stakeholders to drive tasks to completion, resolve issues, and ensure all contractual, financial, and operational requirements are satisfied.
• Perform all aspects of assigned contract processing, including order entry data accuracy, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements, authorization for contract billings, and other commitments.
• Support the preparation of various agreements such as non‑disclosure agreements (NDAs), teaming agreements, memoranda of understanding/agreements, and consultant agreements under the supervision of the Vice President – Contracts.
• Perform cradle‑to‑grave Subcontract Administration: develop, negotiate, and administer subcontract agreements; analyze supplier proposals for compliance (cost, schedule, terms & conditions, technical, etc.); negotiate subcontract and purchase order definitizations; and apply cost/price analysis concepts and tools.
• Support and lead assigned proposal activities, including solicitation analysis, risk assessment, participation in proposal team meetings, preparation of terms, conditions, assumptions, pricing volumes, contractual and pricing narratives, and submission of proposals; coordinate required reviews and obtain approval signatures.
• Research and make recommendations on contract language; seek guidance on complex terms and conditions from the Vice President – Contracts.
• May negotiate routine or moderately complex contracts under the general guidance of the Vice President – Contracts.

Requirements

• Bachelor’s degree and at least 12 years of relevant experience.
• Excellent understanding of the government acquisition process.
• Experience with Cost‑Type / Cost‑Plus contracts.
• Experience with Firm Fixed Price contracts.
• Prime and subcontractor experience.
• Excellent knowledge of FAR/DFAR regulations.
• Experience with agreements other than contracts (e.g., NDAs, PIA, Teaming Agreements).
• Working knowledge of financial accounting, government cost accounting principles, and project budgeting.
• Experience performing Cost / Price Analysis.
• Excellent negotiation, oral, and written communication skills.
• Understanding of CPSR audit requirements.
• Experience developing and managing Small Business Subcontracting Plans.
• Ability to work effectively both independently and as a team member.
• Ability to thrive in a high‑paced environment; organized and detail‑oriented.
• Strong planning, decision‑making, relationship‑building, and coaching skills.
• Ability to adapt to changing business conditions, competing demands, and unanticipated events.
• Ability to obtain and maintain a Top Secret clearance with potential to obtain a polygraph.

Skills

• Desired certification: CFM or CPCM from NCMA.

Pay

VTG’s estimated starting pay range is $127,000 – $190,000 annually, which serves as a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations, and may include contractual requirements that could cause an offer to fall outside of this range.