Primary School Admissions Associate Director

Promotion and Mission

The enrollment management team works collaboratively to build understanding and support of the Schools' mission and programs, to invite families to join the school, and to secure resources to enhance the Schools and ensure its future. The Associate Director of Admissions for the primary school is responsible for all aspects of the admissions process from point of inquiry through matriculation for our primary school (preschool-SK).

Essential Functions

• Promote the school’s mission, values, and academic programs to prospective families
• Organize and attend school fairs, open houses, tours, and outreach events
• Implement admissions policies best practices as articulated by professional and accreditation organizations
• Ensure a consistent and positive experience for prospective families across all touchpoints
• Contribute to the efforts of the Enrollment Team as they lead prospective families through a personalized admissions process
• Manage the end-to-end admissions pipeline, including tracking inquiries, applications, and status updates
• Coordinate shadow days, assessments, and campus visits for applicants
• Maintain accurate and confidential student admissions records in the school’s database
• Admissions Committee Coordination: Organize meetings of the Committee and facilitate the flow of information to and among committee members; communicate admissions decisions to prospective parents on behalf of the Admissions Committee; welcome, support, and facilitate new family/student communications, onboarding, and orientation activities from point of enrollment through the opening of school, ensuring each families' smooth transition; prepare applicant profiles and present relevant information to the Admissions Committee; facilitate committee discussions and help reach consensus on admissions decisions; communicate admissions decisions to families in a timely and professional manner; support onboarding and transition of newly admitted students and families
• Supports the Admissions Office Team: meets regularly with admissions staff to set goals and review progress
• Re-enrollment Partner: with faculty and administration to support student success and satisfaction; coordinate re-enrollment campaigns and communications to current families; monitor and address concerns that might affect family retention; works closely with the Director of Tuition Assistance and Enrollment Services on issues related to financial aid and re-enrollment
• Cross-Departmental Collaboration: Work closely with the Head of School, Division Heads, Business Office, and Marketing/Communications team
• Community Engagement: Build and maintain strong relationships with prospective, current, and alumni families, serving as a primary point of contact and an ambassador for the school; motivate and train faculty, staff, and current parents to serve as ambassadors for the school and to assist with admissions events and outreach

Qualifications

• Bachelor’s degree required
• 5-7 years working within an Admissions environment; previous admissions experience required
• Adept in using Blackbaud or Finalsite experience a plus
• Solid writing skills, including the ability to compose letters and other correspondence, and the ability to proofread and edit documents
• Strong interpersonal and problem-solving skills, and the ability to exercise appropriate independent judgment
• Attention to detail; commitment to maintaining integrity of data

Optional but Valuable Skills/Functions

• Bilingual for diverse communities
• Familiarity with student information systems (SIS) and admissions platforms
• Knowledge of early childhood and elementary/middle school development

Characteristics of Success

• Warm and welcoming, collegial and mature; works positively with parents and children from a wide variety of backgrounds; outwardly reflects the school's mission, culture, and values
• Manages confidential material respectfully and handles private information with discretion and tact
• Committed to providing exceptional customer service, personalizing follow-through to meet the individual needs of families
• Excellent verbal and written communication skills
• Commitment to Catholic education and comfortability in expressing its value
• A strong work ethic, highly motivated and self-directed, and excellent organizational and time management skills; attention to detail and accuracy
• Comfortable with technology and motivated to be proficient and self-sufficient in the use of Admissions Office technology

Pay Range

$68,000 - $82,000 based on experience and level of education.

Benefits

• Retirement Benefits
• Dental insurance
• Health insurance
• Tuition Remission
• Paid time off
• Vision insurance
• Flexible Spending Accounts
• Parental Leave
• Life Insurance

To Apply

Apply directly at the School's website (www.shschicago.org) in the Career Opportunities section, submitting a cover letter and resume. Sacred Heart Schools is an equal opportunity employer and does not discriminate.