Premier Experiences Specialist

This role is part of the Strategy, Transformation & Growth Team, which acts as the firm’s "central nervous system," building the scalable infrastructure and data-backed frameworks that allow Marketing & Client Development to move from reactive execution to proactive, high-impact strategy. It ensures that strategic choices and unique brand differentiating experiences (spanning high-end events to targeted digital channels) are translated into repeatable, optimized market performance that makes the firm stand out in market.

Responsibilities

• Execute the core logistical elements of premier events, including venue research, onsite coordination, and transportation management.
• Build and manage event registration sites and lead the execution of all attendee communications (invites, reminders, post-event notes).
• Serve as the primary administrator for event tools (Cvent), ensuring all data is entered accurately and workflows are functioning correctly.
• Coordinate the production and shipping of all brand collateral, signage, and premium gifts for marquee events and sponsorships.
• Act as the day-to-day point of contact for tactical vendors (A/V, printers, shipping), ensuring all deliverables are on time and on-brand.
• Provide dedicated on-site support for premier events, managing registration desks, room setups, and real-time troubleshooting.
• Responsible for the clean entry of attendee data into the CRM and event platforms, ensuring a "single source of truth" for the team.
• Manage the administrative side of the contract process, ensuring all agreements are routed for signature and filed appropriately.
• Oversee the inventory of premium event assets (booths, signage, etc.), ensuring items are maintained and available for global activations.
• Support the Senior Manager in reconciling event budgets, processing invoices, and gathering feedback for post-event readouts.
• All other duties as assigned or required.

Requirements

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications.
• Available to work overtime, as required.
• 3+ years of applicable experience in the field (e.g., marketing or business development, preferably with an emphasis working in a strategy, transformation, or growth function).
• Professional services industry experience and/or B2B marketing experience.
• Experience with CVENT, TicketManager, and CRM platforms.
• Experience with vendor management, contract negotiations, and onsite delivery.

Qualifications

Preferred:

• Bachelor’s degree.

Skills

• Excellent attention to detail.
• Approaches tasks through a lens of quality and consistency.
• Approaches tasks through a digital-first lens.
• Strong verbal and written communication skills.
• Ability to organize, prioritize and coordinate multiple activities.
• Works with team to set goals, drive projects, and achieve outcomes.
• Strong judgment.
• Team-player with collaborative spirit.
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data.
• High level of professionalism at all times.

Pay

The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $48.00 ($68,640.00 - $99,840.00 annually). Final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Benefits

• Medical, health savings account (with applicable medical plan), dental, vision.
• Health and/or dependent care flexible spending accounts.
• Pre-tax commuter benefits.
• Life insurance, AD&D, long-term care coverage.
• Backup care for children and/or adults and other parental support benefits.
• Firm-paid life insurance, AD&D, LTD, short term medical benefits.
• 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year.
• Generous parental leave and fertility benefits.
• Detailed benefit orientation for new employees to learn more about benefits and resources.