Preconstruction Specialist

Roles and Responsibilities

• Supports all aspects of Proposal Development and Estimating functions, including maintaining historical data and developing standard procedures.
• Document control for Preconstruction Operations, preparing and checking QTOs, leveling Subcontractor and Vendor proposals and pricing, and developing and maintaining Work Packages.
• Serves as interface with Project Controls, Quality, SHE and Contracts during the Preconstruction phase.
• Assists Estimating, Engineering, BIM/VDC, Project Controls, Operations, Contracts, Quality & Safety, Health & Environmental (SHE): Manages and assists with regional CRM data input and reporting, trains new CRM users, supports regional prequalification process, and takes the lead on completing submittal information.
• Aids Estimators with filling out bid forms and proposal submission, performs Quantity Take Offs (QTOs) and checks QTOs prepared by others, operates Estimating software with proficiency under guidance of Senior Estimating staff, attends weekly Preconstruction Functional meetings, gathers project Metrics from estimators for each bid and updates database, maps cost estimates to phase code budgets to support turnover to Project Controls, interfaces between Estimating and Project Controls to facilitate facilities resource loading of CPM Schedule, works with BIM/VDC to verify scoping of bid items and work sequence, creates presentations for various company needs, prepares and coordinates content of Proposal documents across functional departments, operates and maintains document control for Preconstruction activities, including preparing and updating document registers for Subcontracts and Purchase Orders, supports preparation and updates of Construction Work Packages (CWPs) and Installation Work Packages (IWPs) in support of transition to Operations, and as needed by smaller projects.
• Creates and updates resumes and organization charts for business development and Proposal needs, prepares bid tabs and leveling of Subcontractor proposals and Material quotes, makes recommendations to Preconstruction team, solicits Subcontractor proposals and Material pricing, manages the associated communications, may serve as primary point of contact for client on smaller, less complex proposals, compiles contract documents for internal functional and legal review, assists in preparation of redlines and other documentation.
• Supports and Maintains historical Estimating database and procedures: understands company standard Schedule of Values (SoV) form, ensures accuracy of estimate mapping to SoV, interfaces with Project Controls to ensure Estimated (Budget) and Actual unit rates, cost and productivity data is accurate, archived and available for use by Preconstruction, assists in development of Preconstruction and Estimating libraries and procedures.
• Provides Administrative Support: provides administrative support on an as needed basis for, Business Development, Estimating and Contracts.

Requirements

• Bachelor's degree and 4 years related experience; or equivalent combination of education & experience.
• Background in project controls, purchasing, contracts or engineering required.
• Ability to express oneself using written and oral communication skills.
• Ability to write reports, business correspondence, and procedures.
• Ability to work with mathematical equations such as percentages, ratios, addition, subtraction, multiplication, and division.
• Proficient with Microsoft Office and Adobe Creative Suite.
• Ability to work along side co-workers in a team environment, collaborate with colleagues in related business departments, when gathering information for prequals, organize and prioritize work, good time management skills, sift through information and parse it to the appropriate collateral documents.