Preconstruction Service Proposal Associate

Location: Ashburn, VA (open to remote or hybrid) · Job ID: #327

About the role

The Proposal Manager, Preconstruction‑Service Estimation assists the Sales Team and Service Operations/Project Coordinators/Managers with developing proposal and quote packages for customer deliverables, ensuring all aspects of the final proposal are ready for distribution. The role interacts with internal resources — Estimation, Preconstruction, Engineering, OTS/Controls, CX, Service, and Operations — to produce overall delivery proposals. Professional appearance and excellent communication skills are required.

Responsibilities

• Assist sales personnel by obtaining necessary data so Preconstruction and Estimation departments can compile deliverables.
• Conduct weekly estimation deliverable meetings to keep all lines of business aware of action items and ensure timely deliveries.
• Prepare proposals for the following business lines:
  • Data Center Implementation (DCI) Design Build Projects
  • Other Construction (Turnkey Projects)
  • White Space Fit Out (TFO)
  • Service Operations (SO):
    • Battery Install
    • Battery Maintenance
    • Electrical Maintenance / Testing
    • Facility Operations
    • HVAC Install
    • HVAC Maintenance
    • Monitoring
    • OTS/Controls
    • QA/QC and CX Services
• Prepare proposals and participate in presentations with PreCon Managers/Estimators as needed.
• Work with marketing, sales, and service teams to ensure proposal packages contain all necessary components.
• Assist on startup packages for project handoffs upon award for Sales and Service Reps.
• Review awarded projects with Operations/Project Coordinators and Managers.
• Assist on special projects as assigned.
• Advocate and enforce proper safety measures in all company operations.
• Up to 10% travel.

Qualifications

• Education/Experience (Desired):
  • Minimum 2–3 years of trades work experience (mechanical, electrical, low voltage) or trade school experience.
  • Capabilities as an individual contributor and leading collaboration efforts.
  • Proven experience in process implementation and systems improvements.
  • Knowledge of Project Management/Bidding software (Procore).
  • Stable work history.
  • Field experience preferred but not required.
  • Experience in program/project management a plus.
• Knowledge/Computer Skills:
  • Proficiency with Microsoft Office packages.
  • Ability to communicate with internal resources to determine their needs.
  • Ability to forecast requirements, resources, and projected timelines for deliverables.
  • Basic accounting skills.
  • Ability to work closely with management.
  • Excellent verbal and written communication skills.
  • Good reasoning and logic skills.
  • Excellent time management skills.
  • Comfortable and persistent with follow‑up and accountability.
• Certificates and Licenses: No certificates or licenses required.
• Supervisory Responsibilities: No supervisory responsibilities with this position.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

• Occasionally lift and/or move objects 10 to 50 pounds.
• Frequently stand, walk, stoop, kneel, crouch, or crawl.
• Occasionally sit, climb, and balance.
• Specific vision abilities: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Pre‑Employment Requirements

Employment is contingent upon successful completion of a pre‑employment background check, drug screening, and motor vehicle record (MVR) review in accordance with applicable federal, state, and local laws. Positions requiring driving must have an MVR that meets company and insurance carrier standards.